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Account Assistant

Green Coast Enterprises

Posted on June 18, 2019

2 - 5 years AED 4,000 - 5,000 ($1,080 - $1,350) Dubai - United Arab Emirates

Bachelor of Science, Bachelor of Commerce(Commerce), Other(Other). Any Nationality

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Job Description

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Position Summary:
The Accounts Assistant will manage Accounts Payable/ Receivable activities such as data entry, petty cash and payroll management.

Role Description:
Key Responsibilities/KRAs/KPIs:

1. Verifies payment certificates / GRN (Goods Received Note) submitted by the support departments viz., HR, Administration, Legal, etc. to ensure accuracy and completeness of documents received (Invoices, Delivery Notes, LPOs, LOAs, etc.).
2. Processes the payments as approved by GCE Finance by issuing cheques or bank transfer orders ensuring approved DOA is followed.
3. Coordinates with contractors and suppliers for providing information on the status of pending payments and details of payment released.
4. Reviews the petty cash expenses from petty cash custodians within GCE & GCRE for reimbursement and passes necessary accounting entries. Conducts spot audits to check for any discrepancies and highlights the same to Line Manager.
5. Processes and records all employee disbursements.
6. Follow up with Administration for utility bills and ensures the same are paid within deadlines.
7. Processes Intercompany debit notes and credit notes for CBM & CP.
8. Prepares Intercompany reconciliation for all companies mentioned under “Business Unit”, CBM, CP, AGH & Family Office.
9. Ensures monthly closure of payables module.
10. Prepares monthly bank reconciliation of GCE, GCM .
11. Coordinates with Maintenance departments to ensure that eAM (Enterprise Asset Management) Work Orders are closed on time (this is the ultimate responsibility of GCM) to close the eAM module.
12. Prepares regular reports as and when specified / required.
13. Liaise with internal and external auditors for providing relevant information as delegated.
14. Performs the monthly payroll
15. Perform other routine accounting and HR activities, as directed.


Team Organization:
Reporting to: Accounts Manager

Working Hours:
The Accounts Assistant is expected to work for 5 days/wk, 9hrs/day

Holder of the following types of Visa: Husbands, Visa Fathers Visa Student, Visa Mothers, Visa Own Visa

Employment type: Temporary basis 6 months


Real Estate

Accounts / Taxation / Audit / Company Secretary

Desired Candidate Profile

1. Bachelors in Accounting or equivalent tertiary qualification with minimum 3 experience in similar activities.
2. Good knowledge on ERP, preferably Oracle Financials will add value.
3. Good data management and data analysis skills.
4. Ability to deliver on timeliness.
5. Holder of the following types of Visa: Husbands, Visa Fathers Visa Student, Visa Mothers, Visa Own Visa

Keywords

1. Timely closure of books of accounts. 2. Ensuring no lapses in handling petty cash / E-dirhams / cash on line through proper accounting and spot audits. 3. Processes all payments as per the timelines established for authorized signatories.

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Green Coast Enterprises

Green Coast Enterprises\' 40 year history has always been marked by a spirit of enterprise, a culture of industry and a commitment to its people and partners.

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