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Confidential Company

Posted on March 23, 2019

2 - 4 years $501 - $1,000 Dubai - United Arab Emirates

Bachelor of Commerce(Commerce). Indian, Emirati (UAE), Filipino

Medical Insurance + Yearly air ticket allowance

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Opening 01

Job Description

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Duties & Responsibilities:

I. To process new and renewal leases
 Validation of pre-lease with the supporting documents
 Ensuring all the documents submitted by the leasing consultant is complete and valid. To return any incomplete and expired documents to the leasing consultant.
 To follow up with the leasing consultant any incomplete documents.
 Activation and Generation of Lease contract and Debit Note
 Hand-over lease, debit note, terms & condition and in-house rules to the Property Management Department
 Verify all the details on the ejari registration document & get the details rectified by the leasing consultant or if blocked information contact the ejari support team. Make sure the document is signed by the leasing consultant. Activation and printing of Tenancy Certificate
 Sending of valid new/renewal lease documents along with the Ejari Certificate to the General Manager / Landlord for signature and stamp
 Accurately organize and file all signed lease documents

II. To post entry (rental debit note, non-rental debit note and credit note), process write-offs and collection of payments
 Ensure all tenant outstanding balances and charges are processed per documentation as required
 Received request from the Security and Maintenance Department for any damages and charges
 Process and issue non-rental debit note for any damages and charges
 Process and issue non-rental debit note for any penalties and admin fees
 Collecting of security deposit, ejari and rental payment for new and renewal leases. Issuing receipt to the tenant.
 Received request from the tenant for replacement of cheques
 Voiding of cheques in the JDE system for the replaced cheques, Collecting of payment for replace cheques
 Collecting of payments from tenant for any damages, penalties and admin fees. Issuing receipt to the tenant.
 Reviews A/R entries on a daily basis, solving any discrepancies as necessary in a timely manner
 Adjusts errors and discrepancies

III. Processes Security Deposit Check Requests within scheduled deadline
 Received handback report from the Maintenance and Security Department
 To check and verify for any overstay charges
 To compute for any overstay charges.
 Received final dewa bill from the tenant. Follow up for any pending final dewa bill.
 Sending email information to the tenant for any charges to be deducted against the security deposit refund.
 Address clarification and concerns by the tenant
 To forward to the concerned Department (Maintenance / Leasing / Security) any issues, queries and clarification raised by the tenant.
 Generating of security deposit refund in the JDE system.
 Preparation of computation template for security deposit refund
 Sending of SECD documents to the Chief Accountant for review
 Signing of prepared SECD cheques given by the AP Accountant
 Sending email to the tenant for the collection of the cheques
 Releasing of security deposit cheques to the tenant
 Call / Send follow up to the tenant for any old and uncollected security deposit cheques

IV. Reports , Reconciliation and Others
 Responsible for supporting Accounting Manager with assigned properties’ financial records.
 Preparing and sending of Monthly Statement of Accounts for Group of Companies
 Supply tenant analysis and statements of account as required
 To process Works closely with Property Managers to help reconcile tenants accounts/ledgers
 Sending email monthly to the Maintenance supervisor for the vacancy and occupancy report
 Preparing Monthly Vacant Apartment Reconciliation
 Prepares monthly journal entries and accruals as required
 Process invoices related to legal cases (tenant’s bounce cheques)
 Process Legal Fees to the Advocates.

V. Ad Hoc
 Input / feedback for improving procedures and initiating quality and efficiency enhancements
 Assists Senior Accountant and Accounting Manager for audits
 Analyze, evaluate, and generate special reports as required by management and owners.

Real Estate

Accounts / Taxation / Audit / Company Secretary

Desired Candidate Profile

Skills Required:

• Knowledge of and ability to use property management/accounting software, database software, spreadsheet software, Internet and Email software
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions
• Relationship Skills: ability to communicate effectively, both oral and written; ability to develop and sustain
• cooperative working relationships; team player
• Support communities and other departments as needed
• Willingness to learn in a dynamic environment that includes new ideas and change
• Working knowledge of basic accounting principles for application of day to day responsibilities and a stronger knowledge of accrual based accounting.
• Attention to Detail


Accountant Assistant Accountant Accounts Officer Accounts Receivable Accounts Payable General Ledger General Accounting Bank Reconciliation Vendor Reconciliation Vendor Payments Invoicing Administration

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