Accountant (Receivables and Invoicing Management) Electra Events & Exhibitions

1. Invoice and payment processing:

Generate and send invoices for event services, process payments collected, and issue client statements.

Document the issued invoices and credit memos along with corresponding PO and signed quotations.

Ensure the accuracy of invoice details, such as billing amounts, payment terms, and due dates.

2. Managing Customer Accounts

Maintaining accurate customer account records, monitoring outstanding balances and payment history.

Ensuring accounts are up-to-date and reconciled.

3. Debt Collection

Chasing overdue payments via email, phone, or letter. Negotiating payment plans when necessary.

Escalating delinquent accounts to management or legal teams.

Recording and allocating incoming payments to customer accounts, identifying discrepancies or unallocated payments

4. Reporting

Preparing aging reports (A/R aging), presenting overdue account status to management. Forecasting cash flow related to receivables & keeping collection tracker up to date.

Must have time management skills to prioritize tasks and meet deadlines. Ability to handle high-volume workloads in a fast-paced environment.

5. Relationship Management

Maintaining professional communication with customers. Resolving invoice disputes and queries quickly.

Collaborating with sales and finance teams.

6. Process Improvement

Identifying opportunities to reduce bad debt or speed up collections, Improving billing and credit procedures.

7. STOCK TAKE:

Participate in organizing and performing the Year-end stock take for all concerned Departments. Calculation of the Year-end stock value with Procurement and with Senior GL Accountant.