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ACCOUNTS PAYABLE COORDINATOR

Mandarin Oriental Hotel Group

Posted on July 11, 2018

1 - 2 years Dubai - United Arab Emirates

Bachelor of Commerce(Commerce). Any Nationality

Opening 01

Job Description

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Departmental:
Verify that all invoices are supported by duly approved purchase orders when applicable, signed receiving documentation and/or the approval of authorized management personnel.
Ensure invoices have relevant documents such as PO, AFE, Contract etc
Verify invoices to check the unit of issue. Unit price, quantity, extension against the hotel purchase order and receiving advice.
Code invoices to the appropriate general ledger account and submit to Financial Accountant or Chief Accountant for verification.
Obtain approval for invoices from the appropriate department prior to processing the invoice on the accounts payable system.
Ensure invoices without relevant supporting documents are approved by respective Department Heads or Division Heads
Ensure invoices are correctly posted into Accounting system either manually or through the upload file from Purchasing system.
Maintain approved up-to-date vendor/supplier database on the accounts payable system.
Print & submit cheques with all supporting documents to the Director of Finance & General Manager for their signatures.
Prepare manual cheques as they are required if directed by the Director of Finance or Assistant Director of Finance.
Maintain a close working relationship with the purchasing, receiving and cost control staff.
Reconcile main vendor statements monthly in order to ensure that the account is kept current.
Check vendor statements as they are received and resolve all discrepancies directly with the vendor.
Maintain alphabetical files by vendor containing complete invoices and back up attached to the cheques for efficient access after payment. All filings are to be kept current.
Ensure all expenses for the month are posted
Prepare list and back-up for accruals (invoices received after closing and goods and services received but not yet invoiced).
Run the required reports at month-end and ensure that the aging is balancing with the General Ledger.
Follow all applicable laws relating to general accounting practices and tax regulations.
Comply fully with the set financial reporting deadlines and guidelines, as outlined in P&P and by the Director of Finance.
Perform any additional duties assigned by the Financial Accountant, Chief Accountant and the Management.
Education & Certificates
Senior School qualification or equivalent
Degree or Diploma in Finance
Experience
Minimum of 1-2 years experience in accounting with at least 1 year in a similar capacity
Experienced in POS and PMS Systems (Opera / PSMS / Info Genesis / Micros)
Experienced in Accounting System (SUN System)
Skills
Good written and verbal communication skills in English
Must have analytical skills
Position Related Requirements
Excellent MS Office skills (Excel, word)


Hotels / Hospitality

Accounts / Taxation / Audit / Company Secretary

Keywords

Financial Reporting General Accounting Assistant Director Accounting System Analytical Skills Cost Control Relationship Management Purchase

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Mandarin Oriental Hotel Group


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