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ACCOUNTS PAYABLE

Accor Hotels

Posted on October 9, 2019

2 - 3 years Abu Dhabi - United Arab Emirates

Bachelor of Commerce(Commerce). Any Nationality

Opening 01

Job Description

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Key tasks
. Ensure that all invoices, Debit notes, Credit Notes, related to purchases and services are recorded, accounted and systematically documented, and all payments are settled, according to Hotel Policies & Procedures.
Check receiving report received for the day and;
Cross check of invoices against Purchase Orders
Check authorized signatories in the invoices
Check total amount of receiving report against the total amount of invoices received
Posting Invoices
Post each invoice to its respective supplier accounts
Post as per batch, e.g. food items to Food Inventory Account etc.
Take printout after every posting for future reference
Update Purchase Ledger
Prepare cheques for payment
Receive outstanding account statement, from suppliers and reconcile with hotel records
Select invoices due for payment
Post all invoices to create provisional payment list
Check all invoices for provision for payment list
If all is correct, proceed and print the cheques
Print all supporting back-ups like payment summary, remittance report and cheque list
Give the cheques with complete back-ups to Chief Accountant for final checking
Secure Controller & General Manager s approval for payment
Inform supplier when cheque is ready for collection
Prepare payment for foreign suppliers / travel agency commission
Prepare bank requisition for demand draft
Post all Manual Cheques
Post all Petty Cash
All petty cash vouchers received from the General Cashier should be checked thoroughly, i.e., approval and back-up if necessary
Prepare cheque and pass for approval
Give the cheque to the General Cashier for disbursement
Check Incoming tray
Check other invoices not entered in the Receiving Report
Obtain payment approval from Department Head concerned
Follow-up any discrepancies
Maintain close liaison with:
*Chief Accountant - regarding reporting of current status of payables ledger.
*Purchasing Officer to resolve problems, pertaining to purchases, and purchase orders.
*Storekeeper and Receiver - to resolve any problems concerning returned items, Credit Notes.
Ensure that all payments are posted and allocated on a timely basis.
Ensure that all TA commissions are paid as per policy.
Reconcile accounts on a timely basis and send for review to the Financial Controller.
Maintain proper filing and adhere to the record retention report as per hotel policy.
Should possess aptitude and ability to interact well with all suppliers, and follow payment procedure as per the hotel policy.


Hotels / Hospitality

Accounts / Taxation / Audit / Company Secretary

Keywords

ACCOUNTS PAYABLE

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Accor Hotels

Founded in 1967 by Paul Dubrule and Gerard Pelisson in France, AccorHotels is a worldwide leading hotel group and market leader in Europe. AccorHotels includes a wide network of over 4,100 hotels in 95 countries. In the Middle East, AccorHotels’ strong network includes 88 hotels and 25,843 room s in 11 countries. Ranging from luxury to economy, the group includes a rich portfolio of 20 brands, each delivering a unique lifestyle and comfort to its guests in different parts of the world. Some of the brands include Fairmont, Thalassa Sea & Spa, Raffles, Sofitel, Pullman, Swissôtel, Grand Mercure, The Sebel, Novotel Mercure, Adagio, ibis, Jo&Joe, Mama Shelter, and Onefinestay. With more than 100 hotels opening every year, AccorHotels has achieved a leading position in Europe.





AccorHotels employs over 2,40,000 people with its 20 brands across the globe. The Group develops and unites its team around a common philosophy of ethical commitment and ensures to:

- Provide regular training for career development

- Offer the best benefits and working conditions to all employees

- Encourage open dialogue with employee representatives to improve their work life

- Create diversity and equal opportunity at work

- Encourage employees to innovate and adapt to the digital world





AccorHotels nurtures its talented workforce and is always on a lookout to acquiring the resources to develop its hotel projects with greater efficiency and flexibility, and enhanced profitability.

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