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Accounts Receivable Clerk

Aloft Hotels

Posted on April 29, 2019

2 - 3 years Dubai - United Arab Emirates

Any Nationality

Opening 01

Job Description

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At Aloft Hotels we re wired for next generation travelers who love open spaces, open thinking, and open expression. Aloft provides a space where style is necessary, social scenes are vibrant, and where the only direction is forward. Our guests are tech savvy and confidently social, with an eclectic style they re not afraid to show. We understand what our guests need, so we provide an affordable option for the tech-savvy design guru. We re looking for innovative self-expressers who aren t afraid to draw outside the lines. If you are someone who appreciates tech-forward features and vibrant social scenes, then we invite you to explore a career with Aloft Hotels.
POSITION SUMMARY: To ensure the hotel s credit policy is adhered to
thereby providing optimum protection of the hotel s receivables and collect
ability to maximize cash flow.
To aim for current 30 days aging for
debtors to exceed 90% and ensure timely billing of accounts and maintenance of
receivable records
KEY RESPONSIBILITIES:
1.Balancing
guest ledger daily before transferring unsettled guest balances to City Ledger,
posting, editing and updating to accounts receivable system. Direct bill accounts transferred to the City
Ledger must be billed on a timely basis, preferably the same day.
2.Balancing
/ posting daily payments and reconciling short payments
3.Research
and respond to guest queries either by phone or correspondence. Disputed guest accounts must be resolved on a
timely basis, preferably the same day. Staff City
Ledger accounts staff should retain a copy of all outlet receipts, which
should minimize the number of queries.
4.Ensure
timely billing of invoices and statements per credit policy.
5.Credit
card billings must be controlled separately from other receivables to ensure
payments are properly credited and reconciled with receipts. If Electronic Data Capture (EDC) facility
used, ensure summary reports agree to amounts credited to bank account. Research and resolve central billing charge
back.
6.Prepare
and input journals for transfers between debtors accounts
7.Liaison
with reservations, sales and front office staff daily on rates etc, to reduce
potential invoice errors. In addition
discuss disputed accounts and reason for same.
8.Preparing
and distributing invoices of employee City Ledger accounts promptly.
9.Reconcile
Advance Deposits for Banquets and Accommodation.
10. Processing of travel Agent
commissions daily for preparation of travel agents cheque listings to be
forwarded to the Citibank for -processing.
11. Investigate and respond to travel
agents commission queries for Credit Meeting.
12. Raise monthly rebates for clearing
accounts.
13. Raise monthly charges for rental
accounts if any and ensure timely payment.
14. At month s end, write off overdue
after departure (greater than 60 days), guaranteed no show accounts and provide
for travel agents commission and employee discounts.
15. Reconciliation of total City Ledger
accounts to the General Ledger each month.
16. Regularly arrange storage of City
Ledger documentation and appropriate Accounts receivable computer reports.
17. Record no-show billings and review on
a monthly basis.
18. Treatment of guaranteed no-shows to
be discussed with Assistant financial Controller / director of Finance who will
decide if they are to be billed based on guest history, company, occupancy, etc
Other:
Regular attendance in conformance with the standards, which
may be established from time to time, is essential to the successful
performance of this position. Associates with irregular attendance will be
subject to disciplinary action, up to and including termination of employment.
Attendance at all scheduled training sessions and meetings
is required.


Hotels / Hospitality

Accounts / Taxation / Audit / Company Secretary

Keywords

Billing Cash flow EDC Front Office Staff Accounts receivable Disciplinary action Ledger posting Accounting Staff Travel Agent Reconciliation

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Aloft Hotels

Founded by J. Willard and Alice Marriott in 1927, Marriott International, Inc. is a leading global lodging company headquartered in Washington, DC in Bethesda, Maryland. It has over 6,000 properties in nearly 122 countries- Middle East & Africa (245 properties, 29 countries), Europe (512 properti es, 37 countries), United States & Canada ( 4,526 properties, 2 countries), Caribbean & Latin America (225 properties, 33 countries), and Asia-Pacific (572 properties, 21 countries). Marriott International, a FORTUNE 500 Company, started its operations in the Middle East in 1980 with Riyadh Marriott Hotel in Saudi Arabia.





Marriott’s portfolio of brands includes JW Marriott and Marriott Hotels, the flagship brand of Marriott with over 500 international locations, along with the other 30 brands. The ever-evolving and award-winning brands of the organization continue to bring in customer satisfaction by offering exceptional amenities and attentive guest care that sets the industry standards. Known as one of the ‘best employers’, Marriott maintains a work culture that puts its people first. The organization offers excellent benefits and career paths that help its employees to grow professionally and personally. Marriott International promotes innovation, diversity, teamwork and a thriving culture. Marriott International’s merger with Starwood Hotels & Resorts has strengthened its position as the best travel company in the world.



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