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Admin Assistant Based In Egypt (Cairo) (R1094524)

iqvia

Posted on August 28, 2019

2 - 3 years Egypt - Egypt

Any Nationality

Opening 01

Job Description

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Job Description
IQVIA is the leading human data science company focused on helping healthcare clients find unparalleled insights and better solutions for patients. Formed through the merger of IMS Health and Quintiles, IQVIA offers a broad range of solutions that harness the power of healthcare data, domain expertise, transformative technology, and advanced analytics to drive healthcare forward.
PURPOSE
Perform administrative duties with business responsibilities necessitating contact and exposure to confidential information
requiring use of tact, diplomacy and discretion. Duties and responsibilities are moderately routine in nature, and require
considerable judgment and initiative in resolving problems and making recommendations. Professionally represents the
manager and/or department assigned.
RESPONSIBILITIES
Schedule of appointments as determined by priority
Assist in researching and compiling data and compose routine correspondence, reports and presentations for review
and final revision by manager.
Maintain all files, confidential records.
Coordinate travel schedules, arranging meetings and teleconferences
Filter all telephone calls, mail and email; dispersing and handle as appropriate.
Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports.
Be responsible for all incoming and outgoing mail and correspondence including but not limited to faxes, courier
deliveries, etc.
May be responsible for taking and distributing internal meeting minutes.
Provide relevant data, information, and back-up support materials to assist manager with day to day operations, as
requested.
May track a variety of department and/or employee data and complete regularly scheduled reports by required due
date.
Assist in preparation, obtain appropriate departmental signatures, track and follow up on various personnel actions to
include candidate requisition forms for open positions, PSC forms for transfers, supervisor changes, employee
leaves, promotions, etc.
Ensure that communications are promptly and accurately dispatched.
Assist in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving
both internal and external clients, departments and companies as required.
May be responsible for the submission of staff expense reports in a timely manner.
May be responsible for the coordination and planning of facility needs (space, equipment, etc.)
When manager is on travel or out of office may respond to routine items and forward urgent issues to appropriate
individuals.
Interact with vendors, Accounts Receivable, Purchasing and Finance to research and properly code invoices for payment.
Take responsibility for the selection and procurement of all Facilities related supplies.
Performs other duties as required.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Effective interpersonal skills and ability to work cooperatively with others.
Working knowledge of MS Word and Excel.
Ability to establish and maintain effective working relationships with co-workers, managers and clients.
Fluent English both written and spoken.
PHYSICAL REQUIREME
May be required to lift between 20-40 pounds.
May be required to hold a valid driver s license.
Extensive use of telephone and face-to-face communication requiring accurate perception of speech.
Extensive use of keyboard requiring repetitive motion of fingers.


Administration

Keywords

Admin Assistant

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iqvia


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