Admin Assistant Client of Manpower Middle East Posted on August 6, 2018 2 - 3 years United Arab Emirates - United Arab Emirates Any Nationality Send Me Jobs Like This SEND Alert Set Successfully Opening 01 Job Description EMAIL JOB SEND Email sent successfully. SHARE JOB Job Description:Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.Responsibilities:Answer and direct phone callsOrganize and schedule meetings and appointmentsMaintain contact listsProduce and distribute correspondence memos, letters, faxes and formsAssist in the preparation of regularly scheduled reportsDevelop and maintain a filing systemOrder office suppliesBook travel arrangementsSubmit and reconcile expense reportsProvide information by answering questions and requestsTake dictationResearch and creates presentationsGenerate reportsHandle multiple projectsPrepare and monitor invoicesMaintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of suppliesContribute to team effort by accomplishing related results as neededCarry out administrative duties such as filing, typing, copying, binding, scanning etc.Organize travel arrangements for senior managersWrite letters and emails on behalf of other office staffBook conference calls, rooms, taxis, couriers, hotels etc.Maintain computer and manual filing systemsHandle sensitive information in a confidential mannerTake accurate minutes of meetingsCoordinate office proceduresReply to email, telephone or face to face enquiriesDevelop and update administrative systems to make them more efficientResolve administrative problemsReceive, sort and distribute the mailAnswer telephone calls and pass them onManage staff appointmentsRequirements:Proven admin or assistant experienceKnowledge of office management systems and proceduresExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem solving skillsExcellent written and verbal communication skillsStrong organizational and planning skillsProficient in MS OfficeAt least 2-3 years of experience in the field or in a related areaHigh school diploma or equivalent; college degree preferredAdministrative Assistant top skills & proficiencies:Reporting SkillsAdministrative Writing SkillsMicrosoft Office SkillsAnalysisProfessionalismProblem SolvingSupply ManagementVerbal CommunicationOffice Administration ProceduresAttention to DetailAccuracyMultitaskTelephone SkillsTeamworkDiscretion and JudgmentPatience Company Industry Consulting / Management Consulting / Advisory Services Department/Functional Area Administration Desired Candidate Profile Keywords Office administration Pharma Office management MS Office Management systems Report generation Time management Office Staff Staff management Administration REPORT THIS JOB Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. 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If you suspect any fraud or malpractice, email us at email@example.com People also searched for Dubai UAE All Jobs Administration Assistant Jobs in Dubai Executive Assistant Jobs in Dubai Secretary Jobs in Dubai Administration Jobs in Dubai Office Administration Jobs in Dubai Travel Arrangements Jobs in Dubai Administrative Assistance Jobs in Dubai Administration Assistant Jobs in UAE Executive Assistant Jobs in UAE Secretary Jobs in UAE Administration Jobs in UAE Office Administration Jobs in UAE Travel Arrangements Jobs in UAE Administrative Assistance Jobs in UAE Administration Assistant Jobs Executive Assistant Jobs Secretary Jobs Administration Jobs Office Administration Jobs Travel Arrangements Jobs Administrative Assistance Jobs Client of Manpower Middle East ManpowerGroup is a leading global name in innovative workforce solutions and caters to the human resource requirements of both small and large organizations across various industries. Founded in 1948, ManpowerGroup has expanded its reach from one office to a strong international network of 3, 500 of fices in 80 countries. The company involves working with over 400,000 clients and 304 million associates every year and assists them in increasing the productivity of their businesses by providing them with human resource and services like training & development, recruitment & assessment, career management and workforce consulting. The company has a vision to be a leader in the creation and delivery of innovative workforce solutions and services. The Group cares about its people and offers them various opportunities to develop their careers through proper training and planning. More View Contact Details Contact Name/ Designation: - Website https://candidate.manpowergroup.ae/JobSearch/JobDetails.aspx?jobid=2109 Additional Information Required Employer has requested some additional information along with your application for this job Cancel Login to Naukrigulf Continue using GOOGLE FACEBOOK All your activity will remain private or Forgot Password?