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ADMIN COORDINATOR

SOLIDARITES INTERNATIONAL

Posted on June 30, 2020

2 - 4 years Sudan - Sudan

Any Graduation. Any Nationality

Opening 01

Job Description

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The administrative coordinator will direct and coordinate all administrative, accounting and financial services associated with the mission.
He/she will take part in defining Solidarit s International s human resources strategy in South Sudan, and ensure that it is followed.
As coordinator, he/she is responsible for the mission s financial balance.
He/she will monitor adherence to Solidarit s administrative procedures and donor procedures as well as to the laws of the country in which the intervention is taking place.
He/she is the point of reference for the mission, and the link between headquarters and the mission for all administrative matters.
Key components of the job :
• Human Resource Management:
• Build and maintain a team dynamic which enables the objectives of Solidarit s International to be carried out in his/her mission
• Promote the ethics and values of Solidarit s International
• Monitor the implementation of Solidarit s International's human resources policy and procedures (recruitment, EAP, etc.)
• Monitor the personal and professional stability of Solidarit s International employees and ensure that an adequate living and working environment is maintained
• Verify mission recruitment needs, post profiles and contracts
• Drive the implementation and improvement of Solidarit s International s training policy and monitor staff development
• In conjunction with headquarters and HoM, define Solidarit s International salary and social policies and ensure they are implemented. Evaluate risks linked to changes in compensation and social policies
• Drive the implementation of legal systems for representing and consulting in-country personnel and support the management and settlement of conflicts
• Update the rules of procedure and the HR manual to follow the developing legal framework or any changes in the understanding of this framework
• Ensure that any litigation is administratively monitored and represent Solidarit s International before administrative and legal authorities if required
• Ensure the implementation and follow-up of the annual mission HR plan in all bases
• Financial, accounting and budgetary management
• Define expenditure cycle and authorization thresholds and ensure compliance with the purchase validation cycle
• Verify the accounts before they are sent to headquarters
• Consolidate and check the Allocation boards
• Prepare, monitor and revise the mission s financial programming
• Complete the consolidation of monthly budget follow up and ensure that the mission remains financially stable
• Connect budgetary consumption with activity progress. Propose changes if necessary
• Monitor the mission s operating costs
• Train the mission s senior staff in how to use the budget follow up tools
• Prepare and assist with possible audits or inspections
• Prepare and consolidate the financial sections of proposals
• Integrate the new donor contracts into the financial management of a mission s projects, adhering to Solidarit s procedures
Specific Challenges:
• Fund reception complicated: imagination to find solutions needed
• Financial Mission coverage weak, budget flexibility and manipulation knowledge needed
• Reactivity to submit new proposals to reach full financial coverage of the mission
• Implementation of SOP with remote support due to difficult access to the field offices
• Strong capacity building skills needed to support the field offices


Administration

Keywords

SOUTH SUDAN - ADMIN COORDINATOR - JUBA

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SOLIDARITES INTERNATIONAL


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