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ADMIN COORDINATOR - TT

Weatherford International Oil Field Services

3 - 4 years Eastern Province - Saudi Arabia

Any Nationality


, Posted on May 8, 2018 1 Opening

Job Description

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JOB DESCRIPTIONDuties, Responsibilities & Accountabilities:
•Perform all required tasks in a safe and professional manner, respecting all Weatherford QHSE policies & practices and ensuring a culture of safe working practices is emanated in the workplace.
•Preparation of Delivery Ticket and Transfer Ticket i.e. Shipment of Thru-Tubing Tools and prepare the paperwork as per WFT Policy & JDE System Follow up on shipments until arrived to destinations, raise any issues related to this with TT Manager or direct line reporting to maintain customer satisfaction and retention.
•Return the ticket when the tools come in, working with TT workshop to ensure 100 % correct.
•Ask transfer back from other bases when tools come in, Checking JDE Transfer ticket is correct and auctioning to correct and inform TT Manager if necessary to resolve issues.
•Prepare PO (OF) to receive the returned tools in JDE and to make it available.
•Update Shipment List in the server based on the tools OUT and IN.
•Inspection update for assets.
•Make EM work Order if any tools going for repair i.e. Machine Shops, internal or external supplier.
•Dispose sold and damaged items in JDE system.
•Request PO for Inter company charges and follow up.
•Up date equipment availability based on equipment movement.
•Organize Asset counts quarterly for Saudi; follow up with TT Workshop to ensure count is 100 % accurate.
•Prepare Local and International Requests for assets, stock and non-stock as per JDE.
•Prepare Magic Ticket if there is no JDE item number defined for the above and close out in a timely manner.
•Follow up for International orders & Update expense sheet in the server for national and international purchases.
•Receive brand new materials in JDE against the PO, check if any documentation requested is received as per P.O, i.e. (MTR, COC, tractability). Follow up; raise NCR with TT Manager if supplier has not complied as per order.
•Update International Orders in the server (Weekly Basis).
•Acquire numbers for the brand new tools (assets), ensure description is correct for items received as per JDE and is correct in classification.
•Assist the supported countries on orders as needed.
•Follow up for PO, Work Order and Service Order from the Customer.
•Preparation of Invoice in JDE format or as required by incumbent country contracts or WFT Location, accounting / invoicing.
•Accurately track and Update Revenue Sheet in the server, bi - Weekly minimum or as dedicated by TT Manager.
•Assist on invoicing the supported TT countries where directed by TT Management for MENA / Base.
•Update Personnel Utilization for TT Personnel.
•Accurately Track Jobs - Job File as per IMS requirement, related to work completed.
•Assist with bonus sheet when required (people in the field), when directed by TT Manager.
•Fill up the month end report, related to activity and Tasks completed assigned to TT Operations Manager monthly with actionable items & close out dates where pertinent.
•Provide basic JDE trainings to other admin and people working in the store.
•Coach and train replacement in all areas in related TT activities as per TT IMS.
•Other countries audit. (Travel to other locations to check the TT admin process and give recommendations).
•Any other delegated responsibilities as instructed by Line Management within the timeframe specified in a safe and efficient manner to meet business requirements, provided the instruction is reasonable and you are capable and deemed competent to fulfil these.Required Skills:
•Good level of computer literacy.
•Knowledge and Understanding Accounting & Clerical Invoicing.
•Knowledge and Understanding of Asset & Inventory Systems particularly related to WFT Systems.
•Knowledge and understanding of QHSSE systems and procedures.
•Degree in accounting or related.
•Minimum of 3 yrs pervious experience in Accounting / Shipping & logistics.Required Education :
•Good written and spoken English
•Good level of General Education - High School Minimum
•Able to communicate with people at different levels
•Accounting or Related HNC or HND
•Previous Experience in Oilfield Service Company or Related industry Shipping & LogisticsRequired Experience :
•Formal Training Accounting or clerical related activities.
•Time served apprenticeship or similar to above.
•Previous Experience in JDE or similar Accounting / Asset & Inventory control Systems.


Industry Type : Oil & Gas / Petroleum
Functional Area : Administration

Keywords

Service Logistics Auditing IMS Tools Inventory control Policies Customer satisfaction Spoken english Intercompany

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Weatherford International Oil Field Services

Weatherford supports the sustainable development and production of oil and gas resources, wherever they exist, to ensure the world’s current and future energy needs can be met safely, efficiently and economically.

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