Administration Assistant (225-813)

Client of Talentmate

An Administration Assistant plays a pivotal role in ensuring the smooth and efficient operation of an office environment. This position acts as the backbone of administrative functions, providing critical support to management and staff alike. As an Administration Assistant, you will be responsible for handling office tasks, providing polite and professional assistance, and ensuring that the office runs efficiently. You will be expected to exhibit excellent organizational skills, the ability to multitask efficiently, and a strong attention to detail. Your capability to perform general office duties while also tackling specific tasks will contribute significantly to the day-to-day operations of the organization. An ideal candidate will be a self-starter, possessing robust communication skills and the ability to support various teams within the organization.

Responsibilities

• Manage and organize office schedules, appointments, and meetings efficiently.
• Provide administrative support to employees and management as needed.
• Prepare reports, correspondence, and presentations with attention to detail.
• Maintain office supplies inventory and place orders as necessary.
• Ensure the confidentiality and security of sensitive organizational information.
• Respond to phone calls and emails, redirecting them as appropriate.
• Arrange travel and accommodations for staff members and executives.
• Coordinate and facilitate communication between departments effectively.
• Support the preparation and coordination of company events and meetings.
• Assist with the onboarding process for new hires, including paperwork.
• Maintain and update company databases with accurate information.
• Contribute to team efforts by accomplishing related tasks as required.

Requirements

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Proven experience as an administrative assistant or office administrator.
• Proficient in Microsoft Office Suite and other relevant office software.
• Excellent verbal and written communication skills are essential.
• Strong organizational and time-management skills with attention to detail.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Positive attitude, professional demeanor, and a team-player mentality required.
• Ability to maintain confidentiality and handle sensitive information discreetly.