غيّر الى العربية

Your Message could not be sent.

Your message has been sent

Administration Assistant / Coordinator at ASTAD Project Management in Doha - Qatar

Experience: 1 - 6 yrs. | Opening: 1
Education:Basic - Any Graduation
Nationality: Any Arabic National, Any European National, Indian, Filipino
Industry Type: Construction / Civil Engineering
Functional Area:Administration Sep 11, 2018


Job Description

KEY ACCOUNTABILITIES-

 Perform administrative duties, word processing activities; prepare and maintain logs and spread sheets, process incoming and outgoing mail, track the dispatch of the outgoing and incoming correspondence, maintain departmental records and archives and information management as deemed necessary to maintain the support services required for the effective operations of the department in accordance with defined procedures and quality standards.

 Review and process all staff requests assigned by the management for all related administrative services such as letter drafting, leave processing etc to facilitate effective personnel administration.

 Prepare letters and other correspondence to external bodies on behalf of company employees as per prevailing policies and procedures in order to facilitate all necessary documentation are processed in a timely, accurate and efficient manner.

 Dispatch incoming correspondence related to assigned tasks.

 Track the signing and dispatch of all outgoing correspondence related to assigned tasks.

 Prepare tracking logs and spread sheets as instructed by management.

 Manage records and archives related to projects and assigned tasks as per departmental and corporate document control procedures.

 Maintain and regularly update records on corporate database systems and applications.

 Carry out minor translation of English to Arabic or vice versa when preparing letters addressed to outside parties.

 Establish, maintain records, handle photocopying and filing and arrange for the efficient operation of office equipment to support the effective functioning of the unit.

 Contribute to the identification of opportunities for continuous improvement of administrative systems, processes and practices taking into account ‘international leading practice’, improvement of business processes, cost reduction and productivity improvement.

 Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.

 Assist in the preparation of timely and accurate departmental statements and reports to meet ASTAD and department requirements, policies and standards.

 Ensure all relevant quality, health, safety and environmental procedures, instructions and controls are adhered to so that the safety of employees, quality of products/services and environmental compliance can be guaranteed.

 Perform other related duties or assignments as directed.


Desired Candidate Profile

QUALIFICATIONS & EXPERIENCE -

 Educated to high school / diploma level, graduate preferred.
 Ability to type 50-60 wpm in both English and Arabic.
 Acceptable level of computer literacy
 Acceptable level of proficiency in MS Word, Excel and Power point as minimum.
 Hands on other administrative software is preferred
 Ability to record minutes of meeting is preferred.
 3-5 years' experience in a similar work environment.
 Attention to detail
 Planning and organizing skills
 Effective communication skills.
 Customer service orientation


Keyword: Administration Assistant , Administration , Admin , administrative software, Admin Executive
New User Apply Apply without Registration
Create Job Alert
Cancel
    show more jobs
    "