Administration & Front Desk Specialist
Silicon Valley Internati...
Multiple Vacancies
Posted on 22 Oct
Send me Jobs like this
Experience
2 - 4 Years
Education
Bachelor of Business Administration(Management)
Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
5 Vacancies
Job Description
Roles & Responsibilities
Role Purpose
- Deliver a professional first point of contact for parents, students, visitors, and vendors while providing administrative support that ensures smooth daily operations, accurate records, and timely communication.
Key Responsibilities
Front Desk Operations
- Greet and assist parents, students, and visitors; manage sign-in/out and visitor badges.
- Handle incoming calls, emails, and WhatsApp; route inquiries and log messages within SLA.
- Manage reception calendar, meeting room bookings, and staff/parent appointments.
- Coordinate deliveries, mail (incoming/outgoing), and courier services.
Administration and Records
- Prepare letters, certificates, and official documents for students and staff.
- Maintain student and staff records, files, and archives (digital and physical) per privacy policies.
- Update SIS/CRM entries (enrollment, attendance, contact details) accurately and on time.
- Support document collection for admissions, compliance, and accreditation.
Communication and Parent Support
- Send announcements, newsletters, and notices via email/SMS/WhatsApp and portals.
- Provide timely information on schedules, events, fees, and procedures; log and follow up on parent requests and complaints.
- Coordinate event logistics at reception (open days, meetings, interviews).
Operations Support
- Assist with printing, copying, and inventory of stationery and front-office supplies.
- Support emergency/safety protocols at reception (visitor control, incident logging).
Collaboration
- Liaise with Admissions, Academics, HR, Finance, and Transport for smooth processes.
- Support exam and activity schedules (invigilation lists, room readiness, sign-in sheets).
Working Conditions
- Full-time on campus; standard school hours with occasional early/late shifts for events.
- Front-of-house role with high daily interaction; dress code and professionalism required.
- Health & Medical Insurance
- Transportation
- Professional development
- Tuition discount for dependents
How to Apply
- Submit CV and a short cover note highlighting front-desk experience, tools used, and two references. Include availability.
Desired Candidate Profile
- Education: Bachelor s degree; a diploma with relevant experience is a plus.
- Experience: 2 4 years in reception/administration (education, hospitality, or corporate front office preferred).
- Language: Excellent Arabic and English (spoken and written).
- Tech: Proficient with MS Office/Google Workspace; experience with SIS/CRM is a plus.
Key Skills and Competencies
- Professional communication, customer service, and phone etiquette.
- Organization, time management, and attention to detail.
- Data entry accuracy and document control; confidentiality and discretion.
- Problem-solving, follow-up discipline, and ability to multitask under pressure.
- Teamwork and stakeholder coordination; positive, welcoming demeanor.
Company Industry
- Engineering Design & Consulting
Department / Functional Area
- Administration
Keywords
- Administration & Front Desk Specialist
Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@naukrigulf.com