The incumbent will be responsible to plan, direct, or coordinate supportive services of the company, such as office facilities management and maintenance, office automation and stationary, security, travel, insurance, record-keeping, mail distribution, telephone services etc. and also liaise with government agencies for procuring necessary clearance and approvals.
To monitor and initiate vehicle related registration/ insurance claims and renewals for the company owned vehicle fleet and employee personal vehicles (under company car scheme).
To monitor and initiate appropriate actions for the execution of requests related to new visa applications, family / relative visa, visa / passport renewals, visa cancellations and new business visas / permits.
To review and approve employee medical claims within the framework of company policies.
To initiate actions for the early settlement of workmen compensation claims for any work related accidents / death during the course of employment.
To monitor and track for the renewal of any license, agreements , registrations / approval required for the operation of companys business and for the procurement of any new license and approvals
To track and monitor Omanisation % in the company and initiate discussions with divisions for the betterment of the percentage as per the statutory requirements.
To liaise with Landlords for land acquisition / staff accommodations and conduct effective lease negotiations and agreements in consultation with finance department.
Supervise and ensure general administration activities like Telecommunication Facilities, Mess, Transportation, Housekeeping and Maintenance, Stationary, Power, Water and uninterrupted supply of essential services etc
Plan and initiate actions for accommodation requirements as per the Project Manpower Histogram provided by the Project Management.
To manage the fleet of company owned vehicles and supervise for smooth functioning and resolving issues related to transport, repair & maintenance and detailing of company owned vehicles for day to day operations of the Company.
Carry out all maintenance requested on time to facilitate a better and proper use of all facilities and common areas and schedule house keeping services with a view to maintain safe and healthy environment. Participate in periodic walkthrough with HSE staff and paramedic and take a note of points for necessary corrective action.
To facilitate setting up of new site offices and camps, , internal infrastructure modifications, electrification, air conditioning, furniture, etc. and asset management.
Initiate Counseling / Disciplinary actions whenever required for workmen and ensure prompt resolution of employee grievances to maintain cordial management-employee relations.