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Administration Specialist

AGBL Egypt

Posted on December 3, 2019

2 - 4 years Cairo - Egypt

Any Graduation. Any Nationality

Opening 01

Job Description

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Recording of office expenditure and managing department s petty cash
• Receiving the CRM travels request, follow up on the approval and proceed with the booking of the airlines ticket and hotels as per company guidelines and policies.
• Renewing employees travel insurance.
• Receiving and following up on hardware purchase requests (laptop, mobiles, etc)
• Formal Documents renewal Log (Trade License, Professional License, Chamber of Commerce, etc) and maintain the filing system.
• Maintaining the ISO Documents master list.
• Ensuring all required stationary and office supplies are available in place
• Arrange hotels, airline tickets and visas for guests as required and after confirming the proper approval.
• Issuing monthly reports (Du bills, travels, etc)
• Arranging Driver s schedule ensuring shipments delivery in a timely manner
• Managing events as assigned
• Assist in the hiring process by coordinating job posting on the company website, reviewing resumes, and performing telephone interviews, reference checks and initial interview while ensuring compliance with local labor laws.
• Maintain the employment manual with updated Policies and SOPs and other related information, as needed.
• Prepares periodic reports as necessary or requested
• Apply for employment visas, visa renewals and labor cards.
• Keep employee records up to date by processing employee status changes in timely manner.
• Advise AGBL managers on how to apply AGBL HR policies and the UAE law, including how to implement disciplinary procedures and how to manage underperforming and disgruntled employees
• Maintain personnel files hard and soft copies in compliance with AGBL SOPs, ISO and applicable legal requirements.
• Issue the employees monthly attendance to Management.
• Update annual leave policies / reports for HQ employees and some regional offices.
• Draft and maintain the job description database.
• Renew employees travel insurance as needed.
• Add/cancel employees in the health insurance program.
• Receive CRM training requests, follow up on the approval.
• Run the end of probation and the exit process of employees.
• Run the AGBL performance appraisal process including review and analysis to ensure that ratings are consistently applied throughout the company
• Run the implementation of Human Resources software and maintenance of the Human Resources sections of the company website, particularly careers, and the HR update section in the Company s newsletters
• Maintain the ISO & DHA documentation and requirement for audit purpose
• Any other tasks assigned


Pharma / Biotech / Clinical Research

Administration

Desired Candidate Profile

Knowledge Skills and Abilities
• Good MS Office skills
• Good verbal and written communication skills in English
• Experience of negotiating with external suppliers to secure the best service deals
• Able to perform well under pressure and adapt to changes
• Able to prioritize work load
• Can-do attitude and willingness to accept challenges and responsibilities
Education & Experience
• Minimum Education : Qualification degree of 2 years or more
• Minimum Work experience More than 2 y

Keywords

Administration Specialist

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AGBL Egypt


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