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Administration Supervisor


Posted on May 1, 2019

5 - 7 years Riyadh - Saudi Arabia

Bachelor of Arts, Bachelor of Commerce(Commerce), Bachelor of Business Administration(Management). Any Arabic National, Any European National, Indian, Filipino

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Job Description

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Duties & Responsibilities:

 Maintain all the employee records/ documents and reports related to administration (e.g. employee file, records related to employment, copies of IQAMA, Passports.
 Maintain and update all administrative details related to employees in the company ERP system (e.g. Iqama, passport, visa information and renewal schedules, details of family members, visit visa etc...)
 Facilitate various administrative services to employees (e.g. Employee Visa applications, Exit-re-entry Visa, Family Visa applications, Visit Visa, New Iqama and Iqama renewals, Passports and its renewal, new employee medicals, etc...)
 Supervise personnel files of all staff members and maintain high level of confidentially
 Coordinates, monitors, and manages all administrative related issues related to staff members
 Coordinate with Finance department for processing employee exits, final settlement.
 Synchronize with all the departments in handling and processing the vacations, business trips, training trips etc.
 Provide all necessary assistance to employees on work-related accidents, diseases and dangerous incidents including death cases. This includes proper coordination with respective project manager to support the employees for treatment, insurance claims, legal assistance, legal documentation and support etc...
 Communicate with Labor office / GOSI to update companies records
 Ensure all documentation regarding insurances is up to date and in compliance with current Labor Law requirements (E.g. New insurance cards, renewals, addition cards, up gradation etc...
 Follow-up on changes in legislation and current immigration affairs across KSA and update reporting manager as accordingly to be updated in the policy.
 Review and update standards and quality for immigration applications and documentations to ensure compliance with the Kingdom’s immigration laws
 Submit timely reports about company’s immigrant employees to corresponding governmental entities on a regular basis.
 Track Government services fees (Iqamas, work permits, Wakalas etc.) to monitor changes in expenses and adjust actual spend to budget.
 Responsible for the application of the internal policies and procedures
 Preparation and typing of company’s confidential documents, letters to labor office etc. and reports for review
 Prepares and submits periodic progress reports pertaining to all the administrative activities
 Ensures proper filing and safe custody of all administrative service documents

Construction / Civil Engineering


Desired Candidate Profile

Core Deliverable:

 Administrative Support
 Record Keeping (Maintain and update employee records)
 Public Relation & Communication

Internal Cross Working Relations:

 Operations
 Technical
 Procurement
 Finance
 Legal

External Working Relations:

 Labor Office
 Govt. Offices / Agencies
 Recruitment Offices

Relevant Experience

 5 - 7 years’ of experience with at least 3 years in similar position in the same or any other related industry
 Previous experience with similar organizations in Saudi Arabia will be plus

Education & Certification:

 Bachelor Degree in Commerce / Administration/ Arts or equivalent from a reputed University/ College

Technical Knowledge & Skill:

 Strong interpersonal communication and presentation skills
 Ability to maintain excellent relationships with key stakeholders
 Readiness to persevere with difficult tasks
 Able to focus and drive tasks to completion
 Documentation and follow up skills
 People co-ordination and networking skills
 Problem solving ability

Computer Skills:

Proficient in MS Office applications with ERP experience

Language Ability:

Good command over written, reading and spoken English and Arabic languages


Administration Supervisor Administrative Support Administration Supervising Admin

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MOBCO Civil Construction has over the past decade, successfully delivered quality projects across the Kingdom of Saudi Arabia and Egypt. Employing a massive labor force working with devotion and skill; MOBCO has accomplished the construction of skyscrapers, commercial malls, residential compounds an d office buildings. Our superior experience in the construction business has also put us in the foremost among our competitors to construct prestigious hotel chains as well as educational institutions. By adhering to our code of high work ethics, international practice standards and a strong commitment to timely delivery; we guarantee achieving our vision of being recognized as one of the leading quality contractors in the MENA region
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