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Administrative Assistant (Immediate joining, female, European/African)

Jams HR Solutions FZE

Posted on November 7, 2019

3 - 4 years AED 7,000 - 8,000 ($1,891 - $2,160) Dubai - United Arab Emirates

Any Graduation. Any European National Female

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Job Description

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Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, policies, and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner and according to Company Policies. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a General manager and his assistant.
Responsibilities
• Develop and maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Maintain documents according to Compliance Policy
• Support the team to plan, document and conduct a business event according to Compliance policy
• Process incoming invoices, file and keep records
• Organize and schedule meetings and appointments
• Book conference calls, rooms, taxis, couriers, hotels etc.
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Book travel arrangements
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Write letters and emails on behalf of other office staff
• Cover the reception desk when required
Requirements
• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office


Administration

Keywords

Administration Work Reception

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Jams HR Solutions FZE

Our company JAMS HR Solutions that has been in outsourcing service provider for the past 15 years in Dubai - UAE and we are specialized in providing HR Outsourcing, Contract staffing services.

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