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Administrative Assistant

Philipco

2 - 5 years Cairo - Egypt

Any Nationality


, Posted on May 16, 2018 1 Opening

Job Description

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Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Supervise administrative staff and divide responsibilities to ensure performance.
• Manage agendas/travel arrangements/appointments etc. for the upper management.
• Schedule and plan meetings and appointments.
• Attend internal meetings and taking meeting minutes.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures.
• Create and update records and databases with personnel, financial and other data.
• Track stocks of office supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned.
• Maintain trusting relationships with suppliers, customers and colleagues.
• Perform receptionist duties when needed.
• Assist colleagues whenever necessary.
• Sort and distribute communications in a timely manner.
• Perform other related duties as required


Industry Type : Banking / Financial Services / Broking
Functional Area : Administration

Desired Candidate Profile

Excellent English
• Very Good French
• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Keywords

MS Office Office management Powerpoint French Budgeting Office equipment Administration Staff Management systems Time management Office Administrator

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Philipco


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