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Administrative Assistant

International Schools Group

Posted on November 25, 2019

2 - 4 years Eastern Province - Saudi Arabia

Any Graduation. Any Nationality

Opening 01

Job Description

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The Administrative Assistant is a key role within the Head of School s office.
The Administrative Assistant is responsible for the communication, coordination, collection, organization, storage and sharing of relevant information and documents between prospective and existing ISG Dammam employees, Administrators and the district office Human Resources department.
Job Duties
The successful candidate will be able to effectively:
•Demonstrate a commitment to the safety and security of children and young people ( child protection )
•Maintain confidentiality
•Proactively collect, organize, store and share all required information and documents with relevant stakeholders as part of the staff recruitment, hiring, and onboarding processes
•Effectively liaise between the leadership team, staff, and district office human resources department to complete all duties
•Accurately process routine HR-related tasks including, but not limited to: leave requests, termination forms, activity requests, and status change requests
•Assist staff with resolution of any payroll issues
•Organize and maintain staff personnel and other files
•Perform other duties as assigned by the Head of School

Education / Training / Teaching / Academics


Desired Candidate Profile

The ideal candidate will have:

Bachelor s degree in a related field of study
Experience and Skills
The ideal candidate will have:

Previous secretarial experience supporting leaders

Experience with MS Office and/or Google Suite

Excellent command of English and Arabic, both verbal and written, as well as fast and accurate typing skills in both languages

Excellent computer literacy (Mac or PC, Google Suite, Microsoft Office)

Ability to demonstrate highly-developed organization skills

Ability to learn quickly, synthesize information, adapt, and apply learning

Ability to demonstrate effective time management with the ability to prioritize workload, work under pressure, and meet deadlines

Ability to deliver quality work within a specified timeframe

Ability to demonstrate sensitivity to and cultural awareness of all stakeholders along with the ability to adapt work style to meet their needs

Ability to build and deepen positive, long-standing stakeholder relationships through transparent behavior

Ability to communicate tactfully, constructively, and appropriately to audiences and stakeholders of all levels

Ability to maintain professional composure in receipt of challenging or unfavorable news

Ability to deliver unfavorable news while maintaining positive relationships

Ability to demonstrate professional maturity and discretion to handle a range of situations while maintaining the highest level of confidentiality

Ability to resolve conflict constructively

Ability to demonstrate active listening skills

Ability to anticipate stakeholder needs and demonstrate initiative by meeting or exceeding expectations

Ability to creatively and independently solve problems

Ability to demonstrate effective decision-making using data

Ability to demonstrate responsiveness to requests for action or assistance without prompting

Ability to deliver proactive status updates on outstanding work, anticipate next steps, and take action without prompting

Ability to take ownership of errors, omissions, and poor judgment/ decision-making without prompting

Ability to demonstrate loyalty


Administrative Assistant


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International Schools Group

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