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Administrative Assistant


Posted on September 3, 2019

3 - 4 years Riyadh - Saudi Arabia

Diploma. Any Nationality

Opening 01

Job Description

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The Administrative Assistant is responsible for supporting the consistent operation of the VP office.
The Administrative Assistant is responsible for providing a high level of customer service to external parties and company employees by managing request and inquiries in a positive and professional manner.
• Manages calendars, independently schedules appointments, reviews invitees, collects materials and prepares Executive for meetings
• Prepares records such as agenda, notices, minutes, and resolutions for meetings, schedules guests, and distributes materials in advance
• Assist with sorting, prioritization and disposition of incoming calls and correspondence (email and postal mail), responding independently when appropriate
• Follows-up on action items with direct reports on behalf of reporting manager
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings; Prepares and tracks expense reports
• Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget
• May provide support and direction to other clerical and administrative support staff
• Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents
• Compiles & analyzes data, and prepares reports and/or recommendations for executive level staff
• High School Diploma or equivalent
• 3+ years experience in an administrative support or similar role required
• Excellent PC skills; Expert knowledge of MS Outlook, Word, PowerPoint, and Excel
• Proactive, high level of ownership, focused on completing tasks accurately and in timely manner
• Ability to work independently and as member of team
• Organizational skills with ability to manage multiple tasks or projects simultaneously, ability to set priorities
• Good problem solving and issues management capabilities
• Ability to manage cross-functionally across multiple offices in different countries
• Very good verbal and written communication skills
• Strong customer service oriented attitude and mindset
• Ability to problem solve and innovate with bottom line results
• Must be a detail oriented finisher despite distractions
• Very good written and verbal English skills; experience working in English language environment, including facilitation of face-to-face and conference call meetings in English



Administrative Assistant


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