Administrative Assistant

Client of Talentmate

An Administrative Assistant plays a crucial role in an organization by providing support through a variety of clerical tasks, communication handling, and project execution. This position is integral in ensuring that operations run efficiently and effectively. The Administrative Assistant is often the backbone of any department, facilitating communication across various levels and ensuring that team members are equipped with the necessary resources and information to carry out their roles. They are tasked with maintaining a professional and organized office environment, which includes managing schedules, preparing documents, organizing meetings, and handling inquiries. With a keen attention to detail and excellent organizational skills, the Administrative Assistant is a vital part of the company's daily operations, contributing directly to its overall productivity and success.

Responsibilities

• Provide comprehensive administrative support to ensure efficient office operation.
• Answer and direct phone calls, and manage communications effectively across departments.
• Organize and schedule meetings and appointments to maximize time efficiency.
• Maintain a filing system to ensure all important documents are easily accessible.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate travel arrangements and itineraries for staff and executives as needed.
• Assist in the preparation of regularly scheduled reports and handle data entry tasks.
• Liaise with executive and senior administrative assistants to handle requests and queries.
• Monitor and maintain office supplies, and place orders when necessary to replenish stock.
• Work collaboratively with team members to manage tasks and projects effectively.
• Provide support during conference calls, meetings, and important company events.
• Handle sensitive information with the utmost confidentiality and discretion.

Requirements

• Proven experience as an administrative assistant or office admin assistant.
• Proficiency in MS Office (MS Excel, MS Word, MS PowerPoint, etc.).
• Excellent written and verbal communication skills to facilitate clear interaction.
• Strong organizational skills with the ability to multi-task effectively.
• High school diploma or equivalent; additional qualification as an administrative assistant is a plus.
• Attention to detail and problem-solving skills to ensure accuracy in tasks.
• Ability to work independently and handle various projects simultaneously.