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Administrative Assistant

Intercontinental Hotels Group (IHG)

Posted on September 11, 2019

1 - 2 years United Arab Emirates - United Arab Emirates

Any Graduation. Any Nationality

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Job Description

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About us
Combining a unique elegant exterior with a fabulous majestic interior, the hotel became in the blink of an eye, a reference in the world of hospitality: 446 luxurious rooms and suites, a wide choice of restaurants, shops and two swimming pools, indoor and outdoor, made the Phoenicia everybody's elite destination. Its reputation for class and luxurious living echoed around the globe. Kings, queens, world leaders, celebrities, businessmen and the jet set alike, made Phoenicia Hotel their home away from home, contributing to the country's golden age, an upswing period during which Lebanon was known as the "Switzerland of the Middle East". The Phoenicia Hotel was a dream for Najib Salha - a prominent Lebanese businessman - who in the year 1953, during Lebanon's Golden Era, envisioned to build a world class hotel on the shores of Beirut. With a group of investors, Mr. Salha founded "La Soci t des Grands Hotels du Liban" and invited leading American architect Edward Durell Stone to fulfill this dream.
Your day to day
Checks the trace file each morning and informing the Controller of the points that need action..
Arrange and handles the following for the Director of Finance & Business Support:- Telephone calls- Appointments- Mail- Meetings
Ensures trace system up-to-date, and limited to contract, insurance reports etc...
Co-ordinates for the renewal of contracts lease agreements & insurance policies for the hotel
Organizes and maintains office files for easy retrieval.
Types reports, memos, faxes and other correspondence as requested by the Controller or delegate.
Takes minutes of meetings, types and distributes same.
Ensures adequate supply of stationery /office supplies in accounting office.
Prepares Finance Department attendance records, vacations...
Reads with and prepares routine correspondence for the Director of Finance & Business Support's signature.
Provides other typing and clerical work for the Finance Department.
Provides relevant files or documents for the Director of Finance & Business Support's meetings.
Keeps confidentiality of data at work.
Demonstrates understanding and awareness of all company Policies and procedures relating to health hygiene and Fire life safety.
Performs related duties and special projects as assigned.
What we need from you
Education:
Bachelor's Degree
Skills:
Fluent in Arabic, English and French
Good Writing Skills
Excellent Communication Skills
Excellent Follow-Up
Microsoft Office Tools
Experience:
1-2 years
Competencies:
Planning and organizing
Team Orientation
Adaptability/FlexibilityDrive for Results
Good understanding of the Business
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Hotels / Hospitality

Administration

Keywords

Administrative Assistant

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Intercontinental Hotels Group (IHG)


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