Reports to the Dean/Department Head. The purpose of this role is to effectively manage correspondence, documentation, filing and other affairs of the College/Department, in general.
Coordinates the process of distributing internal documents to other departments/college
Administers schedules and other messages to the students
Delivers messages from all faculty in the college to targeted recipients
Coordinates with students, suppliers, and subcontractors in matters related to the department/college.
Attends to walk-in clients and phone calls for the department/college and screening them before forwarding.
Reviews all incoming correspondence in all forms, electronic and others, before forwarding to the relevant personnel in the department/college.
Proactively reminds and supporting the department/college in tasks and follow up for completion as per targets.
Files documents appropriately, both in the electronic and other forms.
Provides secretarial support to the College and its staff, including, but not limited to:
-Arranging travel and accommodation
-Arranging meetings within the University and outside
-Creating agenda and minutes of meeting
-BRF follow up
-Following up for actions
Diploma or equivalent
2-3 years Experience as Admin Assistant
Experience as an Administrative Assistance in educational field Higher education experience highly preferred
Committed, Organized, Time management, Able to work under pressure.
Excellent IT skills in MS Word, Excel and Power point
English is a must, Arabic is preferred