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Administrator - Kitchen

Meydan Hotels and Hospitality

Posted on July 6, 2018

1 - 2 years Dubai - United Arab Emirates

Any Nationality

Opening 01

Job Description

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Performs secretarial responsibilities as an administrative assistant and coordinates activities of the department, in matters pertaining to appointments, mails and other general affairs.
Maintains all employee files and records in the respective department.
Ensures Time & Attendance records for payroll process.
Schedules appointments and maintains calendar for the HOD.
Takes minutes of major meetings as maybe required by the HOD.
Arranges business itineraries and co-ordinates HOD s travel requirements.
Sorts and furnishes incoming mails and documents for the HOD and attaches appropriate file to facilitate necessary action, determine routing, signature required and maintains follow up.
Receives incoming calls for the HOD and takes messages as appropriate.
Prepares communication outlined by HOD in oral or written directions.
Maintains filing or records management system and other office flow procedures.
Coordinates with Division Heads on meeting deadlines per HOD s directions.
Acts as administration consultant to staff on certain issues.
Handles and distributes all incoming correspondence related to respective department.
Maintains a comprehensive filing system for respective department.
Receives incoming telephone calls.
Arranges the appointments schedule for the HOD and reminds her/him accordingly.
Attends and takes minutes and notes from departmental meetings.
Brings urgent matters to the attention of HOD.
Maintains a daily bring up system.
Maintains accurate annual leave schedules/records of respective department.
Sorts and compiles monthly attendance records for the division in timely manner.
Maintains a clean and orderly office environment.
Prepares outgoing correspondence for the HOD and, when necessary.
Prepares computer spreadsheet reports as required.
Assumes any other duties as required by the HOD or in her/his absence.
Sets a good example for other secretaries/ administration clerks/coordinators in the Hotel and provides guidance when necessary
Involves, encourages and supports in all the employee engagement activities in the hotel.

Contact: Rami Obeid

Reference: CatererGlobal/MAE01-0178

Job ID: 82183874


Hotels / Hospitality

Administration

Keywords

Administration Employee Engagement Payroll Processing Records Management Routing Hod

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Meydan Hotels and Hospitality

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