To compile and maintain records of every Art Collection/ Work that is received and dispatched from the Art Storage facility (as well as kept in the properties) in order to have the location, conditions, intrinsic and extrinsic data as well as images of each work known at all times in a data base.
Prepare condition reports for all works received at the Art Store (returned and new works). Additionally, to catalog each work within the collection and prepare catalogs and lists so that the Client can view as per each specific request (I.E. by Genre, Artist, color, theme etc.).
Organize transportation and installations as per client’s requests. Handle the loan process with national and international institutions.
Inspect and examine the condition each item of art work received from galleries, museums, artists, borrowers, internal properties etc. to ensure that it is received in good condition and prepare detailed condition reports with photographic documentation.
Take high resolution photos of each of item and edit them using Photo Editing Software of art work and organize the images in the Photo Archive for easy reference based on the Clients request.
Research and compile relevant information / details for each item of art work to effectively determine all intrinsic and extrinsic data of the art work.
Provide Art Department Manager with consistently updated catalog of works held within Al Ain Art Storage Warehouse as well as individual properties or on loans as they are inventoried.
Catalogs are to be available at all times with the ability to be sorted as per the Client/Art Department Manager specifications using the current Access Based Database.
Maintain and update files with relevant documentations such as delivery notes, etc. Reviews inventory inaccuracies and assists with the development and implementation of appropriate solutions on a quarterly basis. Prepares weekly updates, generate periodic reports that detail the images, artist, medium, dimensions, gallery and acquisition date where available and status updates for submission to Line Manager.
Performs annual inventory by conducting physical counts; reconciling variances; updating locations in the Art Store; inputting data, etc.