Assistant Manager - Fleet

Confidential Company

Fleet Operations Management:
• Vehicle Allocation: Assist in assigning vehicles to different departments or clients based on their needs and availability.
• Monitoring Fleet Usage: Track and monitor the usage of fleet vehicles to ensure they are being utilized efficiently and according to company policies.
• Vehicle Dispatch: Coordinate the dispatching of vehicles for different tasks, ensuring timely delivery and pickup.

Maintenance and Repair Coordination
• Scheduling Maintenance: Help in scheduling regular maintenance and inspections for fleet vehicles to ensure they remain in good working condition.
• Repair Management: Assist in managing and coordinating repairs, including working with service centers and ensuring that vehicles are back in operation as quickly as possible.
• Record Keeping: Maintain accurate records of all maintenance and repair activities, including costs and service details.

Compliance and Safety
• Regulatory Compliance: Ensure that all fleet vehicles comply with local and national regulations, including safety, emissions, and licensing requirements.
• Safety Protocols: Assist in developing and enforcing safety protocols for drivers and vehicles, including conducting safety training sessions.

Inventory Management
• Fleet Inventory: Help maintain an up-to-date inventory of all vehicles in the fleet, including tracking their condition, mileage, and usage history.

Fuel and Cost Management
• Fuel Usage Tracking: Monitor and track fuel consumption across the fleet to identify any inefficiencies or areas for cost reduction.
• Cost Control: Support the Fleet Manager in budgeting and controlling costs related to fleet operations, including fuel, maintenance, and repairs.

Driver Management
• Driver Scheduling: Assist in creating and managing driver schedules, ensuring adequate coverage for all required operations.
• Driver Support: Provide support to drivers in resolving any issues that arise during their routes, including breakdowns or accidents.

Reporting and Analysis
• Data Collection: Collect and compile data on fleet performance, including usage, costs, and maintenance history.
• Reporting: Assist in preparing regular reports for management on fleet performance, highlighting any issues or areas for improvement.
• Analysis: Help analyze data to identify trends, inefficiencies, or opportunities for cost savings.

Customer Service
• Client Interaction: If the fleet serves external clients, assist in managing client relationships, addressing any concerns, and ensuring high levels of service.
• Feedback Management: Gather and report on feedback from drivers, clients, and other stakeholders to continually improve fleet operations.

Administrative Tasks
• Documentation: Handle administrative tasks related to fleet management, such as processing invoices, managing contracts, and ensuring all paperwork is up to date.
• Communication: Act as a liaison between different departments, vendors, and external partners to ensure smooth fleet operations.

Supporting Fleet Manager
• Assisting in Decision-Making: Provide input and support to the Fleet Manager in making decisions regarding fleet operations, budgeting, and strategy.
• Covering Responsibilities: Step in to cover the Fleet Manager’s responsibilities during their absence or as needed.