Reporting to the Registrar , this position is accountable for delivery of a wide range of services to provide for the admission, registration, and record keeping of all full-time and part-time students, the on-going maintenance and enhancements of the College's information system for student records.
The Associate Registrar also supervises the day-to-day operations of the Registrar s Office, making decisions regarding staff task assignments and observing adherence to performance standards.
DUTIES AND RESPONSIBILITIES
This position reports directly to the Registrar and is responsible for the supervision of 18 full-time staff members within the Registrar's Office, plus temporary staff as may be on contracts and 3 Student Assistants.
Nature and Scope
This position fulfills a necessary senior administrative support role in the selection and admission of students; registration activities for regular and continuing education students; evaluation and documentation of student performance; implementation of the procedures and processes for the documentation of credits earned; oversees the awarding of scholarships and bursaries; assesses students academic standing and program completion; and assists in the planning of graduation.
In fulfillment of these responsibilities, the incumbent interacts with the Registrar, Deans, Chairs, Instructional Coordinators, and other College leaders. S/he also provides direct assistance and advice to the Registrar regarding designated areas within the Registrar s Office.
Responsibilities will be performed with considerable independence and initiative within the framework of established policies and objectives. Where none exist, the Associate Registrar will work with the Registrar to establish relevant and appropriate procedures.
Plans and Directs the Admissions/Registration Function
Plans, develops and implements the registration (both Online and In Person) process on a continuous annual basis.
Collaborates with the Registrar to ensure the distribution of registration schedules to students and the college community.
Plans and Directs the Records/Grade Reporting Function
Maintains all table setup requirements in the student information system such as the academic calendar setup, academic structure, and tuition setup every term. Directs, assigns, and supervises the activities of staff of the Registrar's Office in the administration of the various phases of the preparation and maintenance of student academic records. Sets priorities and deadlines for completion of assignments and monitor the progress. Ensures that students' academic records in all programs are maintained in a secure, accurate, complete, and up-to-date fashion. Interacts as necessary with the Registrar, Program Administrators, Faculty, and Students regarding the maintenance of accurate academic records. Interacts with academic community with regard to changes in program requirements, courses or credit values, and maintains accurate computer files necessary for computerized processing of grade reports and other student records. Coordinates all activities associated with records management and implements and assesses office procedures required to perform them. Provides all departments with various reports required for their operational needs. Assists in developing policies and practices for registration management, implementation and supervision of College-wide student
Manages the on-going implementation and enhancements required in the student information system
• Approves and ensures appropriate access is given to all Database. The access requests are sent to IT Software Helpdesk.
• Plans and Directs the Records/Grade Reporting Function
• Interaction with Students and College Community
• Performs Supervisory Managerial Functions
The incumbent must be flexible, have organizational abilities, and be capable of establishing and maintaining cooperative working relationships with individuals at various levels both inside and outside the institution.
Must possess excellent communication skills, decisiveness, and demonstrate clarity under criticism and the ability to withstand pressure.
Must be able to give priority to service over personal satisfaction.
• Fluency in English both written and oral is essential and ability to speak Arabic would be an asset.
• Ability to work effectively with diverse populations within a pressured multi tasks environment.
• A Master s degree from an accredited university with course work in business and system development.
• Experience working in a College or University environment, familiarity with the infrastructure of an educational institution, and experience and expertise with computer systems and database management is essential.
• Supervisory experience is essential.
Priority will be given to qualified Qatari Nationals
Industry Type :
Education / Training / Teaching / Academics
Functional Area :
Teaching / Education