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Bilingual PA - Executive Level

National Marine Dredging Company

5 - 7 years Abu Dhabi - United Arab Emirates

Any Graduation. Any Arabic National, Any GCC National


, Posted on March 5, 2018 1 Opening

Job Description

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• Oversees and administers day-to-day executive activities of the Management Department; develops new trends, procedures, and systems which ensure productive and efficient office operation.
• Serves as the primary point of administrative contact and liaison with other departments, individuals, on operational and programmatic matters concerning the department.
• Provides and/or oversees provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support.
• Process and check all incoming information on to the doucment control system Sorting and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution
• Prepare responses to correspondence /memos as and when required.
• Schedule meetings and make arrangements for management, and other meetings.
• Prepare invoices, reports, memos, letters, financial statements and other documents as requested by DH.
• Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or in routine activities.
• At all times carrying out responsibilities within the framework of NMDC’s policy.
• Coordinate with various departments for smooth functioning of departmental activity
• Oversees and facilitates resource management and administration procedures and documentation for the reporting department head.
• Effectively and accuarately communicate relevant project information to the project team.
• Ensure Department and Company needs are met in a timely and cost effective manner.
• Responsible for all document control process and procedure guide’s specific to the projects and department.
• Ensure that the HSE requirements are observed, Provide guidelines to other staff and take a lead role in health & safety procedures.
• This is a generalist view of a Job that you have been assigned for – at times you may be requested to do above/beyond the scope of this role due to Operational requirements.


Industry Type : Construction / Civil Engineering
Functional Area : Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile

- Bachelor’s Degree or Diploma in Administration Management or equivalent professional qualification
- Certification / Membership: Certification in Administration & Secretarial Management.
- Strong background in corporate level support
- Advanced computer skills
- Ideally experience in a project oriented company
- Fluent in Arabic and English Languages

Function specific experience:

• Skills in the use of database management, word processing, spreadsheet, and/or presentation software
• Administration, Document Controlling experience
• The ability to multi-task and work independently in a fast-paced environment
• Stress and time management.

Technical & Professional Skills:

• Sound project management skills (must be capable of multi-tasking).
• Strong communication skills both written and verbal.
• Proven documentation and presentation development skills.
• Strong organisational skills including reporting and the ability to prioritise and organise workloads to meet deadlines.

Industry related experience:

• Marine & Dredging – preferred

Years of experience:
• 5-7 years of strong Project& Administration management experience.

Keywords

Personal Assistant Senior Personal Assistant Senior Executive Assistant Arabic

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National Marine Dredging Company

Dredging & Reclamation Industry

View Contact Details

Contact

Name/ Designation:
Christine Quinonez - Recruitment Officer

Website http://www.nmdc.com/


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