Provide service to all members of the board in connection to their roles as directors.
Support the chairman in all aspects of his/her job - Compilation and management of company files (articles of incorporation, regulations, share register, minutes, monthly reports and annual report, etc.)
Creation and timely distribution of agenda for Board meetings) and Association membership meetings (e.g. annual general meeting) Compilation and periodic update of a meetings folder for board meetings, containing all the necessary documents enabling members of the board to effectively carry out their duties
Assist with the preparation and amendment of organizational regulations, allocation of authority document, corporate governance and risk management guidelines
Preparation of invitations to board meetings and the AGM, in consultation with the chairman of the board
Timely delivery of the necessary documents for board meetings and the AGM - Reservation and organization of premises, technical facilities for board meetings, the AGM and other meetings in consultation with the chairman
Taking minutes at board meetings, the AGM and other meetings on the request of the chairman (such as committee meetings, strategy meetings, etc.) and delivery of final minutes to all individuals on the distribution list
Creation and maintenance of an up-to-date board planning calendar outlining matters to be on the board s agenda.
Application for registration of changes and deletions in the commercial register
Assist in the design and content of the annual report, particularly in the areas on corporate governance and compliance
Informing members of the board on any changes in legislation or law, as necessary and helpful for the board s ability to exercise their duties
Assist in the set up and support of legal management (drafting of contacts, review of contracts, terms and conditions) to the extent required by the board of directors
Verification of selection, involvement and operation of external lawyers
Legal advice and support in areas of corporate law, employment law, contract law and intellectual property, to the extent required by the board of directors
Handle additional requests from the board as needed and to commit additional time to legal tasks.
Maintenance of a full contact list of board members including board member appointment dates, term of appointments.
Industry Type :
Functional Area :
Corporate Planning / Consulting / Strategy / M&A