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Board Secretary & Senior Legal Advisor

Client of Inspire Selection

8 - 9 years Dubai - United Arab Emirates

Bachelor of Laws (LLB)(Law). Any Nationality

, Posted on March 16, 2018 1 Opening

Job Description

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Job Description:
The Board Secretary is a qualified Lawyer appointed by the Board with principal role of advising the Board and Chair on legal and governance matters affecting the Company's operations. He/She will also assist the Legal Department on transactions.
Principal Accountabilities:
• Understand and interpret the requirements of the Memorandum and Articles of Association of The Company and ensure compliance with the Commercial Companies Law.
• Ensure that The Company complies with its governing Memorandum and Articles of Association.
• Review the Company's Articles of Association and any by-laws as required to ensure their continued adequacy and relevance, and provide recommendations to the Board on necessary revisions
• Prime responsibility for organising and assisting in Board Meetings, Board Sub Committees, Annual General Meetings and Extraordinary General Meetings. The Board Secretary will be involved in:
• Preparing the meeting agenda with the Chairman and the relevant Senior Management personnel;
• Issuing notice of meetings and agenda to directors, committee members and shareholders, applicable;
• Circulating papers /discussion packs to Board and sub-committees;
• Attending the Board, AGM, EGM and sub-committees meetings;
• Marking attendance and ensuring quorum is met;
• Recording and maintaining minutes of meetings and circular resolutions;
• Ensuring that voting rights are exercised correctly;
• Ensuring the meeting flows effectively;
• Providing advice to the Chairman and Directors on matters of governance; and
• Recording the decisions of the Board, ensuring that the decisions are relayed to Management to act upon.
• Review and keep up-to-date on developments in corporate governance and promote strong corporate governance practices throughout The Company.
• Maintain and updated Directors' Induction pack and Directors' Handbook.
• Advise and assist Directors with respect to their duties and responsibilities.
• Facilitate the orientation and ongoing education of directors and maintain record of Directors training held accordingly.
• Act as Board Chairman's confidant.
• Receive and distribute official correspondence received by The Company at its registered office.
• Co-ordinate circulation of written Board resolutions and minutes of meetings for signatures of respective members.
• Arrange the distribution of The Company's Annual report to Shareholders.
• Maintain the statutory registers of The Company.
• Maintain custody and monitor use of the corporate seal.
• Preparation and submission of the Annual Returns.
• Ensure that statutory forms are filed promptly.
• Facilitate inspection of statutory records, minutes of meetings etc. (regulatory inspection, external and internal audits etc.)
• Carry out any other appropriate duties and responsibilities as may be assigned by the Board, Board Chair, a Board Committee, Committee Chair or the MD.
Education and/or Experience:
• Bachelors in Law
• Min 8 years PQE experience
• Extensive experience and knowledge of UAE Law - Corporate Commercial law
• Fluent in Arabic & English (ESSENTIAL)
• Strong business commercial acumen

Industry Type : Banking / Financial Services / Broking
Functional Area : Lawyers / Legal Advisors


Board Secretary & Senior Legal Advisor Correspondence English Circulation Induction Commercial laws Marking Senior Legal Advisor Senior management Internal audit Corporate governance

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Client of Inspire Selection

Founded in the year 2012, Inspire Selection is one of the best and leading recruitment agencies in the UAE. Headquartered in Dubai, the company offers recruitment services across industries such as Manufacturing & Production, Legal, Procurement, Pharmaceutical, Sales & Marketing, Supply Chain, Fi nance & Accounting, Logistics, Admin, IT, HR, Oil/Gas/Energy, and Retail. Over the years, the company has served numerous big, medium, and small companies.

The company aims to become the top choice for employers looking for qualified candidates as well as job seekers looking for great employment opportunities. Towards this end, Inspire Selection is committed to continually reducing the gap between the employers and the job seekers.

The company has a team of highly professional and knowledgeable consultants dedicated to finding the right candidates for the right positions. The company is looking to expand its team by adding more talented individuals.

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