Acts as a contact point for all procurement related activities (i.e. receiving and consolidating orders, contacting suppliers, and negotiating prices) between suppliers and concerned departments and ensures that orders are placed in the most efficient manner.
Essential Responsibilities and Duties
1.Reviews notification and auto create screens on Oracle to accept/reject requisitions under his/her responsibility by verifying completeness, i.e. item description, strength, catalogue number, manufacturer or other descriptive details.
2.Analyzes item history to verify specific details, i.e. brand name, local/international source, price, etc.
3.Prepares request for quotations to meet the purchasing category or user requirement through Oracle Purchasing Application.
4.Generates and issues Purchase Orders based on an approved award following sourcing and selection procedures. Maintains an accurate filing system for tenders and all related documents/correspondence, etc., purchase orders and requisitions.
5.Acts as a focal contact point for all procurement related activities and visits suppliers to discuss products, deliveries and discounts. Visits the market to directly search and purchase urgently required items, if necessary.
6.Reviews purchase requests and communicates with the requesting departments to clarify problems in case information is not complete or the item is to be purchased from ROYSPEC.
7.Coordinates with the healthcare professional staff prior to procuring substitutes/alternatives, radioactive/controlled drugs, or pharmaceuticals/laboratory items, under the guidelines of related procedures.
8.Reports to the Purchasing Manager any work-related problems or issues.
9.Prepares performance reports (Delivery Time Variance, Quality Variance, Quantity Received Variance) and forwardes them to the Manager, Purchasing for analysis and evaluation.
10.Follows all Hospital and department policies and procedures.
11.Participates in self and other's education, training and development, as applicable.
12.Performs any other related duties as assigned.
Bachelor s Degree or IPA Diploma in Hospital Administration or other related discipline is required.
One (1) year of related experience with Bachelor s Degree or three (3) years with IPA Diploma is required.
Saudi Nationals only.