Buying Assistant - Buying & Procurement MILLENNIUM INTERNATIONAL GENERAL TRADING LLC

As a Buying Assistant, you will play a crucial role in supporting the Buying Manager by managing supplier relationships, tracking deliveries, communicating promotions, and ensuring accurate product setup in our systems. This role requires excellent administrative skills, strong communication, and proficiency in Microsoft applications, with Microsoft Dynamics experience being a plus.

Key Responsibilities:

Supplier & Order Management:

• Chase and schedule deliveries with suppliers to ensure timely stock replenishment.

• Maintain accurate records of outstanding and received orders.

• Track and manage supplier retros (rebates, discounts, and promotional contributions).

• Set up new products in the system accurately, ensuring correct pricing and details.

• Create and manage supplier line forms to streamline onboarding processes.

Sales & Promotion Communication:

• Communicate promotions and special offers to the sales team in a clear and timely manner.

• Ensure sales teams have up-to-date information on promotions, pricing, and stock availability.

• Collaborate with marketing and sales teams to maximize promotional effectiveness.

Reporting & Data Management:

• Assist the Buying Manager with reporting on aged stock, identifying slow-moving products, and recommending actions.

• Maintain and update procurement records for better stock planning and forecasting.

• Use Microsoft Excel (formulas, pivot tables, VLOOKUPs, etc.) for data analysis and reporting.

System & Software Usage:

• Work efficiently with Microsoft Office applications (Excel, Outlook, Word, Teams, SharePoint, PowerPoint).

• Experience with Microsoft Dynamics is a plus.

General Administrative Support:

• Maintain organized procurement documentation and records.

• Support the Buying Manager with administrative tasks as required.

• Coordinate with internal departments to ensure smooth procurement operations.