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Career Opportunities: Secretary to Executive Chef (94910)

Shangri-La Hotels & Resorts

Posted on July 10, 2018

2 - 3 years Abu Dhabi - United Arab Emirates

Diploma(Other). Any Nationality

Opening 01

Job Description

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Will provide all secretarial services within the Culinary Division in accordance with standards, corporate guidelines, policies and procedures as established by the company and the hotel. The selected candidate will coordinate daily office related activities, provide accurate document processing, ensure efficient internal and external communications and complete administrative duties as assigned by the Executive Chef.
• To reflect the Shangri-La Philosophy by providing the highest quality of service to our customers and employees. By always adopting a positive attitude and keeping the team spirit at the highest level.
• To greet with a smile at all times to colleagues or guests anywhere in the hotel (front or back of the house)
• To have a pride of the self personal appearance, makeup and clothing
• To remain confidential about all matters of such nature
• To show initiative in the daily tasks during the absence of the Executive Chef from office.To report on what action has been taken upon his return
• To type E-mail, letters, reports and other correspondence including memos in an efficient manner, to distribute or mail, keep copies in file, type menus, recipes etc.
• To answers calls according to hotels standards
• To keep Executive Chef s agenda updated and remind him about appointments
• To receive visitor and screen them, set up appointments after consulting with superior
• To update the kitchen utensil budget
• To arrange various information of kitchen equipment in order to assist the Executive Chef to facilitate the annual capital budget
• To update the Shangri-La Food Safety Management System Guidelines and Policies as well as other documents as required.
• To distribute the updated information of SFSMS policies to all kitchen chefs and FSMS committee members
• To update information on F&B checklist via intranet
• Minutes taking for FSMS meeting
• Provide wide range of secretarial and administrative support to the division as well as inter-departmental coordination and liaison from time to time
• Arrange appointments and meeting schedules for Executive Chef and keep track of his daily engagement. Organize travel arrangement on secondment and promotion for chefs
• To arrange training programs for kitchen staff and coordinate with Human Resources Division
• To assist Central Purchasing to source quotations for equipments and utensils, and closely communicate with suppliers in order to speed up the process of procurement.
• To carry out any special and ad hoc projects as assigned by Executive Chef
• At least 2 years experience in a similar position in a 5* hotel
• Excellent communication skills in English (oral and written).Fluency in Arabic is an advantage
• Diploma/degree in a secretarial course is an advantage
• Excellent computer skills (Word, Excel, PowerPoint)
• Excellent organizational skills.Typing skills 45 WPM

Hotels / Hospitality

Chefs / F&B / Housekeeping / Front Desk


Food Safety Procurement Consulting Administration Safety Management System Hr Executive Chef Capital Budgeting Kitchen Staff Purchase


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Shangri-La Hotels & Resorts

Shangri-La Hotels and Resorts started operations in the year 1971 with its first deluxe hotel in Singapore. The name Shangri-La is inspired by the legendary land featured in James Hilton's 1933 novel, Lost Horizon. The name encapsulates the serenity and service for which the various hotels and re sorts of the group are renowned for. Over the years, the Hong Kong-based hotel and resort group has emerged as one of the leading names in the Asia Pacific market. It is also regarded as one of the world’s finest hotel ownership and management companies. The group owns and manages over 95 hotels and resorts throughout Asia Pacific, North America, the Middle East and Europe. Its brands include Shangri-La Hotels, Shangri-La Resorts, Traders Hotels, Kerry Hotels, and Hotel Jen. It also has two clubs namely, Aberdeen Marina Club and Xili Golf and Country Club. In the UAE, the hospitality chain has three properties: Shangri-La Hotel, Qaryat Al Beri, Abu Dhabi; Traders Hotel, Qaryat Al Beri, Abu Dhabi; and Shangri-La Hotel, Dubai.

In addition to this, the chain also has new hotels under development in mainland China, Cambodia, Hong Kong, Indonesia, Malaysia, Myanmar, Saudi Arabia and Sri Lanka. The hospitality giant has won numerous global awards including:

• Best Hotel Chain in Asia Pacific, DestinAsian Readers’ Choice Awards (Asia);

• Best Business Hotel Brand in Asia-Pacific, Business Traveller Asia-Pacific Awards;

• Best Business Hotel Chain in China, Best in Business Travel Awards, Business Traveler (US);

• Best Hotel Brand in China, Business Traveller China Awards;

• Best Business Hotel Chain in Asia Pacific, Business Traveller UK Awards; and more.

The company gives credit for its success to the efforts and abilities of its people. As an employer, it is committed to helping its employee unleash their potentials. Towards this end, the company invests heavily in the development of its staff. The hospitality giant is expanding its presence in Asia, the Middle East and Africa resulting in increased opportunities for people with a passion to delight.

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