Times are changing and so are the way organizations operate. All functions in an organization have adopted modern technologies in the day-to-day operations and the human resource department is not an exception. While all the other functions work on their own business-related KRAs, the human resource department is responsible for handling all the employees from each department as well as ensuring that the organization functions smoothly without any problems.
As the amount of work is humongous, modern organizations have started turning to various technological tools for streamlining and enhancing the collaborative efforts and results of HR teams. There are numerous apps, platforms, online software, and services in the market specifically designed for HR departments to choose from. However, this overabundance presents another intellectual and commercial challenge, that is, what tools to choose.
To help you narrow down on the most important types of HR tools you must have in place for your organization, we have the following prepared a list that you can refer to:
Top 5 HR Tools Every Organization Must Invest In
1. HRMS and HRIS
Human resource departments especially that of big organizations have a lot of information to store so that a complete record of each employee is available for future use. This humongous task can be simplified if organizations have a comprehensive human resource management system (HRMS) in place.
An HRMS can be an HR representative’s best friend as it helps store and organize critical data, such as employee profiles, schedules, attendance records and more.
On the other hand, a human resource information system (HRIS) is usually a more data-driven solution that allows you to create comprehensive reports for the purpose of audits.
Payroll processing is an arduous task and can be prone to mistakes if done manually. You can make this task easier by adopting an online payroll service. This type of service automatically calculates and tracks crucial things such as paychecks, deductions, paid time off, and some advance solutions even allow you to file and pay payroll taxes.
3. Applicant Tracking System (ATS)
With time, the hiring process has gotten a lot longer and much trickier. That is majorly because employers nowadays struggle to find the right professionals with relevant and required skills. Another reason is that hiring managers receive hundreds of applications for each open position and have to spend a lot of time looking through resumes for picking the most qualified candidates.
This time taking task can be simplified and done a lot more efficiently by deploying an applicant tracking system (ATS). Just set a few filters and define certain parameters in an ATS and it will do the first round of application screening for you by weeding out candidates who are not fit for the role. An ATS is also capable of scanning resumes and applications for the most important keywords and eliminates applications missing those keywords so that you do not have to waste time on irrelevant applications.
4. Talent Management System (TMS)
A Talent Management Software (TMS) and a learning management system can help you streamline hiring, onboarding, training, and retention processes. With the data available on the TMS, you can make more tactical and informed decisions for setting and achieving long-term human resource and talent acquisition objectives.
TMS allows you to track employee performance reviews and feedback as well as skills and career objectives that can further help you to identify and retain great talent. By analyzing the data collected in a TMS, you can also plan promotions, identify the learning and development of your employees as well as provide the required training to those who need it.
Most importantly, automating data collection and paperwork through a TMS speeds up the onboarding process for new hires.
5. Employee Feedback Platform
Many companies, especially the ones that are big in size and scale face a communication gap between employees, management, and the human resource department. It is physically impossible for the HR representatives to be available everywhere at once. That is where technology can help. Deploying a survey platform will help you keep track of employee satisfaction levels and suggestions. It is also an easy and effective way for the HR people to connect with the people in their organization. Employee feedback platforms allow you to create customized surveys and send them out to employees on a regular basis. Doing so will help you keep track of employee feedback and take action in the areas that need the utmost attention.
For each of the above-mentioned types of solutions, you will find many options that you may choose from. While you may be tempting to choose the highest-rated or least-expensive solution, it is important to do thorough research and find the tool that is right for your organization’s needs and will help carry your organization into the future.
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