No matter how big your department is and how many people work under you, if you don’t recognize the hours of dedication and efforts of your employees, you are giving them all the chances to feel demotivated. Your star performers are also humans and they deserve frequent acknowledgment and are worthy of appreciation and respect. Recall when you last thanked them? Did you ever?
A well-drafted letter of appreciation is a sure shot way to assure that you care about the efforts of your employees and appreciate their association with you.
Here are some of the basics of sending a letter of appreciation to the deserving candidates.
1. Don’t delay
It is always a good idea to send your gratitude to your employee soon after their achievement, event or action for which you are thankful. As per general etiquettes, you should observe a three-day rule for sending an appreciation letter.
Why it matters: Acknowledging the efforts of the employees will make them feel appreciated and keep them motivated to continue doing their best.
2. Be specific
Focus your gratitude towards the employee and mention the reason for your appreciation. Instead of saying “thank you for your good work” it would be more effective to say something like “Thank you for managing the project so efficiently. Your dedication helps the company grow.” Recognize their achievements and thank them for delivering beyond what was expected of them.
Why it matters: A focused “thank you” is very meaningful and this increases employee productivity and motivates them.
Also Read – 7 Ways to Stay Motivated at Work
3. Give it a personal touch
Tell them how valuable they are for the company. Mention how they did every work without griping or complaining. A handwritten note is always special than an email. There may be chances that the person, whom you are saying thanks to, is left astonished and happy shocked. Don’t be surprised! Be honest, people are smarter and they know when you are not being sincere.
Why it matters: This type of gesture can help create an even stronger professional bond with your star performers.
Take out some time to write a pleasant letter, which is well-expressed and is free of spelling errors. This way you will not only make your well-deserving employees feel special, but you will also feel good about your business ethics. Just be sure to not go gaga over the person’s quality as it may embarrass them or affect the other members of the team in a negative way. Express your gratitude sincerely, yet briefly. Simply state how much you value the person’s achievement.
Here is a sample of a letter of appreciation which you can tweak to showcase your gratitude.
Name of the Person
Subject: Letter of Appreciation for Commendable Performance
I would like to thank you for the remarkable work you have done for the company. I really appreciate the way you have taken up the ownership of the project and the way you executed it in a commendable way. I would like to underline that your performance was great and we are really thankful to you for your efforts and the results.
You have managed the stressful situations remarkably and demonstrated excellent leadership skills. I sincerely wish you all the very best for a successful future.
Look forward to seeing such efforts from your side in the future as well.
Name of the Person
Hope these tips and tricks will help you draft a professional letter of appreciation for your staff.
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