What to Write in a Resignation Letter?

Formal Resignation Letter

With a new job offer in your hand, how tempting is to quit on the spot and leave the office premises in a blaze of glory? Certainly for many, this can be a perfect idea to quit, but if you think professionally, it can be no less than a career suicide. Resigning from your position is something that should not be unplanned or taken lightly. It is a decision that must be taken with a cool head, based on a thorough analysis of the situation, conditions and especially, your career plan. You will be considered as absconding if you have not submitted a formal resignation letter to your employer.

So, if you have realized that your current job is no more motivating for you or simply if you have found a better job opportunity, a resignation letter which will formally state the termination of your services. A formal resignation letter is a key document that will speak a loud about your professionalism.

It will allow you to quit your job without burning bridges with the current employer and keep the company’s doors are open in the future for you.



Conveying Your Decision to Your Supervisor

When resigning, it is always a good idea to talk face to face with your superior after you have submitted your resignation letter. Explain the reasons why you have decided to move on and also express your gratitude towards the company for the opportunity and learning you have gained during your tenure. Here are a few tips which will help you to learn how to write a professional resignation letter.


The Format of Resignation Letter

Ideally, a resignation letter should be brief, including the following points:

Mention your resignation and reasons for it – Along with your intention to resign, it is advisable that you explain why you are leaving. It can be your preferences, professional goals or any professional challenges you are facing.

Mention the date – It is imperative that you report the date when you will leave the organization. Make it a point to submit your resignation letter a month in advance or as per the company policy. At this point, you should commit to finish the pending work, if any.

Go the Formal Way – These days, resignation letters are submitted via professional e-mails. These letters should be without literary embellishments or redundancies. Ensure that you are neither sugar coating the things to showcase your creativity nor criticizing the company. Just state the position you’re resigning from and the effective date.

Show your gratitude – When writing a formal resignation letter, do not forget to express your gratitude to your company and superiors.

Also Read – How to Write a Resignation Letter?


Sample for Writing a Professional Resignation Letter –

Here is a simple resignation letter sample with reason which will help you to draft your resignation mail.


To:—– [email ID of the Supervisor]

Subject: — Resignation from the position of [Position Name]

Message Body:—


Dear Mr/Ms. XYZ,

I am writing this letter to notify you that I am resigning from my position as [Position Name] with [Company Name]. My last day of employment will be [Date]. I have decided to move ahead for better career prospects.

I appreciate the opportunities I have been given during my tenure with your company, as well as your professional guidance and support.

I wish you and the company the best of success in the future.

If I can assist with the transition, please do let me know.

Yours’ sincerely,

Signature (hard copy letter)

Employee Name


Quit the Right Way

Experts believe that one of the greatest secrets of success is knowing when to move on. Leaving the job on a good note and with a right resignation letter, you will have a feeling of satisfaction. Quitting your job on good terms with your previous employer is a great idea. You may have certain issues with someone in your team, or may be with your manager, but it’s in your best of interests to be kind, polite and helpful, and keep your professional future secure.


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Categories: CV Writing

About Rashmi Karan

Rashmi Karan is a professional writer who has written for a plethora of job related websites, particularly for the Gulf region. She writes about the latest Gulf job industry trends and offers solution to all career related queries and dilemmas.

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