How to Write Effective Follow Up Emails After the Job Interview? [Samples Included]

So you recently appeared for a job interview. You are excitedly waiting to hear back from the recruiter soon. You are hoping to receive a good news from them. However, it has been quite some days since you have heard from the recruiter. You are at a loss as to what should be done at this point. After all following up after a job interview is not something that everybody is good at.

Are you in a similar situation? Are you racking your brain as to how to write an effective interview follow up email? If you answer is yes, read on to master the art of following up after a job interview. Outlined below are is not one but two interview follow up email samples each having a specific purpose to help you communicate effectively with the recruiters:


Interview Follow Up Email Sample #1 – The Thank You Note

Writing a ‘Thank You’ letter should be the first thing you should do once you have come back home after the job interview. It is a sure shot way to show the recruiter that you are genuinely interested in the job opportunity and will boost your chances of getting hired.

Here’s a follow up email sample you can refer to while writing a thank you note to the recruiter:


Subject: Thank you, [Recruiter’s Name]!

Dear [Recruiter’s Name],

Thank you for taking out your time to see me today. I really enjoyed today’s conversation as it gave me the opportunity to understand all that [Company’s Name] is involved in as well as how the position of [Job Designation] contributes to the big picture. I am thrilled at the prospects of joining the amazing team at [Company Name].

I also want to take this opportunity to present some details about the [furnish some details about a project or accomplishment that you may have discussed with the recruiter during the job interview]. With my experience and skills, I believe I would be able to add value to the department.

Thank you again for meeting for the interview. I look forward to hearing from you soon.

[Your Name]
[Contact No.]


Also Read: How To Follow Up After A Job Interview?


Interview Follow Up Email Sample #2 – The Checking-In Email

During the job interview, the recruiter must have told you a tentative date by which s/he will get back to you with the final decision. If the recruiter does not tell this on his/her own, make it a point to ask them so that you are not left hanging. Since recruiters are busy filling up more than one position, it is quite possible that they forget to get back to you. Knowing a tentative date for final decision will ensure that even if the recruiter forgets, you can reach out to him/her. Even if by this time, a decision has not been reached, sending a checking-in email will ensure that you stay at the top of the recruiter’s mind.

Here’s a follow up email sample you can refer to while checking in with the recruiter:


Subject: Checking in about the [Job Position]

Dear [Recruiter’s Name],

Hope you are doing great. I am writing to check regarding the position [Job Position. On the day of the interview, you had told me that you will get back to me with the final decision by [Date]. I am looking forward to the update from you.

If there’s anything else you want me to assist you in the decision-making process, please feel free to reach out to me.

Thank you.

[Your Name]
[Contact No.]


Hope these interview follow up email samples will help you communicate better with the recruiters. However, even if you are not selected for the position, ensure that you stay in touch with the recruiters. The best way to do that is by adding them to your professional network and stay in touch by dropping a message every now or then and sharing interesting reading material with them. If you stay in touch with them, it is quite possible that they will notify you about any other suitable position that opens in the future.

All the best!


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Categories: CV Writing, Interview Tips

About Megha Raizada

Megha Raizada is a professional writer with a keen interest in the global job market. She loves to keep a track of everything interesting happening around the globe. When not writing or browsing the Internet, you will find her creating furniture out of used tires.

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