How to write a Salary Negotiation Email? [Sample Included]

While searching for a job, one’s ultimate aim is to land a job offer. Most people are so consumed with the joyous feeling of having an offer letter in hand that they don’t even bother pondering over how to negotiate their salary. They quickly accept whatever they have been offered by the recruiter. They don’t realize what the recruiter has offered is the least and may be trying to take advantage of the fact that you are over the moon right now. Additionally, most people are not confident about their salary negotiation skills. Not negotiating the salary would only prevent you from getting the compensation you truly deserve.

Have you been offered a job lately? Are you clueless about ‘how to negotiate your salary?’ Worry not! Outlined below are some tips that will help you write an effective salary negotiation email.

Also Read: What is it Important to Negotiate Your Salary?

 

Tips to Write an Effective Salary Negotiation Email

 

Tip #1: Express Your Gratitude to the Recruiter

Once you have received your job offer on mail, the first thing you must do is to read through it carefully without being under the influence of your emotions. Only after calming your emotions and reading through the document with a clear mind would you be able to pick out terms, in addition to the salary, which needs to be negotiated with the recruiters.

No matter how many terms you may be wanting to negotiate, while responding to the job offer, ensure to express your gratitude to the recruiter. This is the best way to show the recruiter that you are genuinely interested in the opportunity given to you. Once the recruiter is convinced about your seriousness about joining the company, s/he will definitely at least hear out the terms you want to negotiate.

Example

Dear [Recruiter’s Name],

Thank you for offering me the opportunity to work as the [Job Title]. I am really excited and cannot wait to resume my responsibilities at [Company Name].

 

Tip # 2: Research and Present Your Counter Offer

After thanking the recruiter for sending out his offer, the next paragraph should contain the counter offer that you are expecting. Of course, you cannot just randomly throw a figure at the recruiter. That’s not how salary negotiations are done. Research to study the current industry standards regarding the salary for the job profile you are looking at. Arrive at a figure that is justified and meets your expectations. Briefly touch upon why you have arrived at this figure.

Also Read: 6 Salary Negotiation Tips for a Higher Pay Package

 

Example

Before I accept the offer, however, I would like to state that I was expecting something between [insert a range]. The reason being [insert a valid reason such as industry standards]. I hope you will consider this request with an open mind.

 

Tip #3: Explain Why You Deserve What You’re Asking For

Next, explain your research to the recruiters at the same time share what skills and experiences you will bring along with you to the organization. Add some of the accomplishments and results you have produced over the years to back your claims. If you have any certifications, consider this an opportunity to draw the recruiter’s attention to them without sounding desperate or arrogant.

Also Read: Interesting facts about Salary Negotiation

 

Example

As we had discussed during the interview, I have [insert the number of years of relevant work experience] and also hold a [highest education degree/diploma]. Over the years, I have demonstrated my capabilities by producing notable results. [Talk briefly about some of the accomplishments and unique skills that you possess] Lastly, what I am asking for is in line with the industry standards.

 

Salary Negotiation Email Sample

Here’s a sample salary negotiation email you can use for taking inspiration for writing one for yourself:

Dear [Recruiter’s Name],

Thank you for offering me the opportunity to work as the [Job Title]. I am really excited and cannot wait to resume my responsibilities at [Company Name].

Before I accept the offer, however, I would like to state that I was expecting something between [insert a range]. The reason being [insert a valid reason such as industry standards]. I hope you will consider this request with an open mind.

As we had discussed during the interview, I have [insert the number of years of relevant work experience] and also hold a [highest education degree/diploma]. Over the years, I have demonstrated my capabilities by producing notable results. [Talk briefly about some of the accomplishments and unique skills that you possess] Lastly, what I am asking for is in line with the industry standards.

I can guarantee that I will be adding a lot of value to the company and am thrilled at the prospects of joining soon. Hope we can come to a mutual agreement on an acceptable salary.

Thank you for your valuable time.

Regards,

[Your Name]

[Your Contact No.]

 

Hope these tips will help you in writing an effective salary negotiation email. All the best!

 

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Categories: Career Advice, Interview Tips

About Megha Raizada

Megha Raizada is a professional writer with a keen interest in the global job market. She loves to keep a track of everything interesting happening around the globe. When not writing or browsing the Internet, you will find her creating furniture out of used tires.

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