How to Write a Job Application Email?

A job application letter, often synonymous with cover letter, is a letter or an email for sending the CV stating your interest in a job opportunity. In the present times, job seekers have the facility to email the job application to hiring managers. The purpose of a job application email is to provide complete information about your experience and skills to the recruiter in a quick and simplified manner. It is a unique way to convey your interest in a particular job role in an organization.

Job Application Tips

Sending a job application email to apply for a job is imperative for landing a job interview. Nowadays, the majority of employers ask for a job application letter that helps them to shortlist job seekers for the final interview call. This article includes everything you need to know and refer to when writing a job application letter including things like how to send an email for a job opportunity, what to write in an email when sending your resume/CV and also a sample email for sending resume/CV for applying to a job opportunity. Before understanding how to write a job request letter/email, let us see how a CV is different from it.

All You Need to Know About Writing a Job Application Letter

CV vs Job Application Letter
What Employers Look for in a Job Application?
Structure of a Job Application
Quick Tip on ‘How to Write a Formal Job Application Email
Sample Job Application Email

CV vs Job Application Letter

While a CV focuses on highlighting the details about your work history, accomplishments, skills such as Accounts Jobs, Banking Jobs etc. or qualifications in detail, a job letter mainly explains to the hiring manager that what makes you a potential candidate for the job opening. It also gives an insight into why you are interested in the job opening, your career summary and how you are apt for the job.

What Employers Look for in a Job Application?

At the time of assessing an application letter, hiring managers consider two key points:

Do your skills meet the job description?

Instead of going through thousands of CVs for filtering the best candidates, application letters are quick and reliable options to verify if the candidate meets job criteria. Therefore, to understand your eligibility for a job opening, it is vital to read the job description properly before applying for it.

What makes you stand out from other candidates?

A glance at the application letter enables the recruiter to compare your work experience and other details that reveal your potential for getting shortlisted.

Structure of a Job Application


While writing an application letter for a job vacancy, it is important that you follow a systematic structure that does not fail to impress the hiring managers. Here are some things you must keep in mind regarding a job application email format.

A job application mail should ideally begin with an introduction that mentions the position or job role being applied to. Begin with a salutation followed by the name of the recipient, i.e. the employer, if known. Highlight how you meet the minimum qualification required for the job. This should be followed by asking the reader (employer) to continue reading the letter for further information.

The following paragraph should highlight why you are interested in applying for the job and share factors that support your application for the final selection. For fresh graduates, mentioning the academic excellence is the key factor, while experienced professionals can mention work experience and challenging assignments or projects completed.

The concluding paragraph should end the letter by thanking the reader for taking the time to consider your application. Also, take this opportunity to convey your eagerness to appear for the interview. The appropriate closing should include your name and signature.

Quick Tip on ‘How to Write a Formal Job Application Email

Here are some quick tips on how to write an email asking for a job vacancy:

1. Salutation/Job Title/Contact details:

It is always advised that you should mention the name of the recipient to give it a personal touch.

2. Don’t create a replica of your CV:

Remember, you are not creating a copy of your CV. Hence, provide the highlights of key points in your CV and not the entire detail mentioned in it.

3. Keep focus crystal clear on first and last para:

It is often said that first impressions are the last impression. In case of a job application letter, along with the opening lines, the strength of closing lines also matters a lot. In the end, the employer should be able to find a promising candidate in you, thus convincing him/her to shortlist your letter instead of sending it on trash mail.

4. Keep it short and sweet:

While wondering what to write in an email when sending a resume/CV, numerous things may come to your mind that you can add but no employer is interested in reading irrelevant content. Therefore, do not increase the length of your application letter by including information that doesn’t support your selection for an interview call. Keep it brief and stick to relevant points only.

5. The format is important:

A messy format of an application letter is a major turn-off for employers. Keep it organized to look neat and leave proper space between paragraphs. Make sure it is free from any typo or grammatical errors.

Sample Job Application Email

Wondering how to write a formal email for a job application? Here is an email job application sample that you can follow to draft a winning job letter. Ensure to customize this job application email sample as per the job opportunity and your work experience.

[Candidate’s Name]
[Phone No.]
[email address]
[Employer’s Address]

Dear Mr. [Employer’s Name],

I am writing to apply for the position ‘Technical Support Engineer’ advertised in the . As required, I am enclosing a job application, resume and two references.

The job opportunity presented in the listing seems interesting, as I believe that my education and rich work experience of over 5 years in the technical field makes me a suitable job candidate for the position. To support the fact, my key strengths for the job vacancy include:

—BS degree in Computer Programming
—Expertise in analyzing system performance
—Strong command over computer programming languages, C+ and C++
—Certifications in troubleshooting and installing computer systems, applications and hardware

Apart from these, I am also experienced in learning and adapting to new technologies as per the job demand.
Please go through my CV for additional information relating to my work experience and other required details.
I am always reachable on my cellphone and email.
Thank you for your time and consideration. I look forward to a positive response from you for this job opening.

Signature (for hard copy letter)
[Candidate’s Name]

>>>> Find CV Samples Here
>>>> CV Quality Checker – Know your CV Quality Score for Free!

A simple search on the Internet will give you numerous examples and sample email that can be used for sending resume to the recruiters. However, it is always a good idea to customize your job application email to give it a personal touch.

Hope these tips will prove helpful to you. Good luck!

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Categories: Sample Job Letters & Emails, CV Writing

About Swati Srivastava

Swati Srivastava is an avid writer who loves to pen down her ideas and career tips for professionals working across the globe. Her blog posts, new career stories, and articles inspire many job seekers.

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