‘Congratulations, you have been selected!’ Seeing an email like this in one’s inbox really brings joy. For those who have been looking for a job for quite some time, receiving an email containing the offer letter puts their mind at peace. They feel that the entire struggle they had faced during the job search was worth it, especially when the offer letter is in-line with everything was discussed with the hiring manager in previous conversations.
Have you been offered a job recently? Have you received an offer letter via email that you have absolutely no reason to reject? If yes, you must carefully prepare an email reply accepting the job offer.
So, what should you do next?
Ensure to read the offer letter carefully and understand all the terms of employment carefully. Do not decide to accept the offer letter because it meets some of the terms important to you. You must be clear about each of the term mentioned in the offer letter to avoid any future troubles. If there are some things that you do not understand, make note of them and clarify your concern with the person concerned (preferably over email) before accepting the offer letter.
Some of the things you must take into consideration when deciding whether to accept an offer letter or not are:
– Bonus & Incentives
– Working Hours
– Flexible Timings
– Leave Policy
– Exit Procedure
Clear all your doubts before accepting the job offer. Once you are totally convinced, you can start preparing your email reply for accepting the job offer. You can refer to the sample shared below while writing your job offer acceptance email:
Sample Job Offer Acceptance Email
Subject: [Your Name] – Job Offer Acceptance
Dear [Person who had mailed the final job offer],
It was wonderful to speak with you over the phone yesterday regarding the [Job Title] role at [Company Name]. It really helped me understand the opportunity better and I am excited as I formally accept this job offer.
As discussed, I will join [Company Name] on [Joining Date] with an annual salary of [insert amount here] per annum. Other benefits included in my remuneration would be health insurance, life insurance, and travel allowances [mention only those that are applicable to you].
I look forward to seeing you on [Joining Date]. Prior to that if there is any paperwork or other formalities I need to complete, please feel free to let me know. I am available on email or if you need to call me regarding anything, you can reach out to me at [Your Contact No.].
Again, thank you very much for this opportunity.
Important Elements of Accepting an Offer Letter Acceptance Email
When you accept a job offer over an email, the email should have the following three elements:
Your acceptance email should show gratitude to the offer the organization has sent you. You should start by thanking the employer for the opportunity and then telling them that you look forward to working with them.
On confirmation, you write an acceptance line stating the position, the discussed salary, date of joining and the department.
Every letter demands a good closing. A good closing expresses your enthusiasm towards the job. You can use the closing paragraph to add some information that you have not used in the past or answer any key queries that the company has put forward.
You should send the email accepting the job offer to the person you had originally sent you the offer letter. Additionally, you must save a draft for future references.
Also Read – How to Respond to a Job Offer Letter?
Some Quick Tips for Writing a Job Offer Acceptance Email
Here are some quick and easy tips for writing a good job offer acceptance email reply:
Tip #1. Keep It Short
As you must have observed, the sample shared above includes the key information without going overboard with the length of the email. Hiring managers are generally busy people and it is not possible for them to read lengthy emails. So, convey your job offer acceptance clearly in a concise manner.
Tip #2. Show Your Enthusiasm
While expressing gratitude to the hiring manager is important, equally important is to show your enthusiasm for accepting the job role. At the same time, ensure that you do not sound like you are sucking up to the hiring manager. Here, you can also highlight any particular thing that may be looking forward to as well.
Tip #3. Proofread Thoroughly
Mistakes in your email communication can really be a turn-off. You certainly do not want to give a bad impression in your first correspondence with your new employer. Proofread thoroughly to eliminate any spelling and grammatical errors in your email response. To ensure there are no mistakes, you can even ask for help from your friends and family members to check the email for you.
On the Concluding Note
Accepting a job offer is a life-changing decision and needs you to give it a serious thought. It is better to take time rather than making a decision in haste. Evaluate the offer, take time to assess yourself and ask questions before replying with a ‘yes’ or a ‘no’.
An acceptance letter reinforces your professional approach and gives you an opportunity to confirm things at your end. So, do it wisely.
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