‘Congratulations, you have been selected!’ Seeing an email like this in one’s inbox brings immense joy. For those who have been looking for a job for quite some time, receiving an email containing the offer letter puts their mind at peace. They feel that the entire struggle they had faced during the job search was worth it, especially when the offer letter is in-line with everything was discussed with the hiring manager in previous conversations and is worthy of sending the job offer acceptance letter.
Have you been offered a job recently? Have you received an offer letter via email that you have absolutely no reason to reject? If yes, you must carefully prepare a job offer acceptance email.
So, what should you do next?
When accepting the job offer, email is the best way to communicate your decision to the hiring managers. However, before that, ensure to read the offer letter carefully and understand all the terms of employment carefully. Do not decide to accept the offer letter because it meets some of the terms important to you. You must be clear about each of the term mentioned in the offer letter to avoid any future troubles. If there are some things that you do not understand, make note of them and clarify your concern with the person concerned (preferably over email) before accepting the offer letter.
Some of the things you must take into consideration when deciding whether to accept an offer letter or not are:
– Bonus & Incentives
– Working Hours
– Flexible Timings
– Leave Policy
– Exit Procedure
Clear all your doubts before sending out the job offer acceptance letter. Once you are completely convinced, you can start preparing your email reply to the offer letter whether you decide to accept or reject. You can refer to the sample shared below while writing your job offer acceptance email:
Here is a job offer acceptance email sample that you can refer to for ideas:
Here are the key things your job offer acceptance email must include:
-Appreciation and acknowledgment for the hiring manager’s decision for sending you the offer letter
-Your reply should not sound like a dry acknowledgment but should express your happiness for having received their offer letter
-Request confirmation on the key terms and conditions of your employment such as salary, benefits and the date of joining
Your job offer acceptance letter reply should have the following three elements:
As discussed in the previous section as well, your job offer acceptance letter reply must show gratitude to the offer the organization has sent you. You should start by thanking the employer for the opportunity and then telling them that you look forward to working with them. In other words, you can consider this as writing a thank you letter for the job offer to the hiring managers.
On confirmation, you write an acceptance line stating the position, the discussed salary, date of joining and the department.
Every letter demands a good closing. A good closing expresses your enthusiasm for the job. You can use the closing paragraph to add some information that you have not used in the past or answer any key queries that the company has put forward.
You should send the email accepting the job offer to the person you had originally sent you the offer letter. Additionally, you must save a draft for future references.
Also Read How to Respond to a Job Offer Letter?
Quick Tips on Writing a Job Offer Acceptance Email
Here are some quick and easy tips for writing a good job offer acceptance email reply:
Tip #1. Keep It Short
As you must have observed, the sample shared above includes the key information without going overboard with the length of the email. Hiring managers are generally busy people and it is not possible for them to read lengthy emails. So, convey your job offer acceptance clearly in a concise manner.
Tip #2. Show Your Enthusiasm
While expressing gratitude to the hiring manager is important, equally important is to show your enthusiasm for accepting the job role. At the same time, ensure that you do not sound like you are sucking up to the hiring manager. Here, you can also highlight any particular thing that may be looking forward to as well.
Tip #3. Proofread Thoroughly
Mistakes in your email communication can be a turn-off. You certainly do not want to give a bad impression in your first correspondence with your new employer. Proofread thoroughly to eliminate any spelling and grammatical errors in your email response. To ensure there are no mistakes, you can even ask for help from your friends and family members to check the email for you.
Also Read: How to Confirm an Interview by Email?
Conclude Your Job Offer Letter with Note like :-
Accepting a job offer is a life-changing decision and needs you to give it serious thought. It is better to take time rather than deciding in haste. Evaluate the offer, take time to assess yourself and ask questions before replying with a ‘yes’ or a ‘no’.
Sending a job offer acceptance letter will reinforce your professional approach and allows you to confirm things at your end. So, do it wisely.