You got a job offer but the opportunity does not look as appealing as it initially did. Or, there are certain things you need to think over carefully before arriving at a decision. There is no harm in taking some time to think over a job offer. However, whether you decide to accept or reject, it is important that you first send a reply to the job offer email.
Have you received a job offer recently? Are you wondering how to reply to the job offer? Yes? Read on to know how to reply to a job offer via email or giving a verbal response to the hiring manager.
To make sure you approach this happy situation correctly and wisely, follow the steps explained below:
Tips on How to Reply to a Job Offer Letter
Tip #1. Read The Job Offer Letter Carefully
The offer letter has all the terms and conditions of your employment. It is likely that some of the terms of employment may not be very clear to you. Hence, make sure that you read the offer letter carefully, twice. Highlight the sections that are still unclear to you and the things you want to negotiate in the offer letter, such as salary or other benefits. Write down your questions so that you can note the hiring manager’s response corresponding to them for future reference. Note down the date of receiving the offer letter and mark the date by which you have to give your decision. If you already have or are expecting job offers from other organizations, take some time to evaluate all of them by comparing the benefits before selecting the best one.
Tip #2. Contact the Hiring Manager
Once you have spent a good amount of time reading the terms of employment, the next step is to acknowledge it. Inform the person who has sent you the job offer letter, by either phone or email. Do not forget to thank him/her for the offer. If you are convinced that this is the right offer for you, go ahead and tell the hiring manager that you are ready to accept it. However, if you have questions regarding the job offer or expecting offers from other companies, it is completely okay to ask the hiring manager to give you some time for evaluating the offer.
Tip #3. Clarify the Terms that are Unclear to You
Follow up with the hiring manager to clear your doubts. Also, utilize this time to negotiate the terms of employment, if you feel the need. However, be careful about how to initiate the negotiation talk. Instead of asking closed-ended questions, ask open-ended questions such as ‘How negotiable is the salary?’ Asking questions in such a manner will make it difficult for the hiring manager to give a clear-cut ‘No’ as an answer and will also increase your chances of getting a revised offer letter with a better salary.
Also Read – Mistakes to Avoid While Negotiating a Pay Check
Tip #4. Give Your Final Decision within 2-3 Days
Follow up this call / email communication with an email stating your final decision. Start your conversation once again by thanking the hiring manager for giving you the opportunity. If you are accepting the job, reconfirm your understanding of the terms of the final offer rolled out to you. Close the conversation by letting the hiring manager know that you look forward to joining the company and give him / her a specific date. If you are declining the job offer, still thank the hiring manager for considering you for the role. State your decision with a brief explanation.
Sample Job Offer Response Letter –
Here’s an email sample you can use for responding to a job offer –
[Designation of the person]
Dear Mr. / Ms. [Name],
This is to acknowledge the offer letter sent today. Thank you for offering me the position of [Position Name] at [Company Name]. I am excited about this opportunity and would be delighted to work with a dynamic company like yours. I am currently taking some time to understand and evaluate the terms of employment stated in the offer letter and would be able to give my final decision by [Date]. There are a few terms and conditions I will need a better understanding on before I take a decision. I will get in touch with you soon to clarify my doubts and confusions.
Again, thank you very much for this wonderful opportunity.
If you are hoping to receive another job offer letter or waiting to hear from another hiring manager, do not mention it to the hiring manager you are in conversation with. Doing so will give an impression that maybe you are not too interested in the job and the hiring manager may withdraw his / her offer to you. Simply ask him for some time to evaluate the offer before making this important decision.
Also Read: How to Choose Among Multiple Job Offers?
Responding to a job offer seems easy; however, if not approached correctly, you might make a wrong decision. Following these steps will help you make the correct decision, smoothly and wisely.
All the best!
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