How to Write a Salary Increment Letter?

Salary Increment Letter

Most employees at some point in their lives have thought about asking for a salary raise. This is especially true for those professionals who are recently impacted due to the ongoing global pandemic that directly or indirectly hit many industries and job roles. Uncertain situations like these leave many people without employment or forces them to change their work profiles. It also affects the salary, bonuses, and annual compensations of many professionals. Therefore, with recovery in the job market now, employees have started expecting salary hikes they missed out getting last time from their companies. However, very few employees know how to ask for a salary increment they deserve in a professional way that can convince their managers to show a green flag.

So, if you are one of them and planning to ask your manager for a salary increment, it is important to understand how a perfect salary increment application format should look like and how you can write a great salary increment letter.

Simply going to the boss and saying that you feel underpaid and want a raise will not help. Therefore, it is always a good idea to initiate the conversation by first writing a salary increment request letter to your boss.
To help you write a professional request letter for salary increment, outlined below are a few tips on how to ask for it in an email:

1. Start on a positive note


The first 2-3 lines of your salary increment request letter should express how much you have enjoyed working on the project/department/with the team. Also, how much learning you have had over some time. Starting your request letter for salary increment on a positive note is a sure-shot way of grabbing the attention of your boss and show you are exciting working in the organization.


2. State the reason

Next, mention the reason for writing the letter which in this case would be you expecting a raise in the salary. However, simply saying that you deserve a raise will not take you anywhere. Showing the boss your value and the contribution you have been making to the organization is equally important. Also, you can state the increased number of responsibilities that you have assumed since the last salary raise happened and highlight some achievements.

3. Present some facts


While writing a salary increment request letter, back your reasons with facts in a polite manner. Facts could include your boss’s earlier hints/promises for giving you a raise. It could also be the high cost of living in the city, place, the area of your workplace and residence. You can also present facts supporting how people with your skills, experience, and work responsibilities within the industry are being paid more than what you are getting. Information such as the cost of living index and the salary index is easily available online. However, it should not look like complaining too much.

4. Talk about the amount


While emailing your request letter for salary increment, be specific about the amount you are looking forward to. You can give your boss a range so that s/he has an idea about your expectations and see what can be done from his/her end. However, at the same time, it is important that what you are asking for is justifiable.

5. End on a positive note


Finally, end your salary increment letter on a positive note by letting the boss know that you are willing to negotiate. Do not make the mistake of threatening to leave the job under any circumstances, as it will do you no good. Wait for what your boss’s response and in the meanwhile prepare yourself for the face-to-face meeting. If things work out for both of you after the discussion, great. If not, then you can think of another alternative such as looking for a new job.


A Sample of a Salary Increment Request Letter

Here a sample of a sample of a salary increment application format you can take cues from while requesting a salary raise to your boss:


To – [Your Boss’s Name]
[Workplace Address]
[Your Boss’s Email Address]Dear Mr. / Ms. [Boss],I have greatly enjoyed working at [Company Name] for the past [Insert No. of Years] years. In these years, I have become an integral member of the [Insert team name] team, and have contributed to the success of the team/department/project in a lot of ways. For example,
– [Insert Contribution 1]
– [Insert Contribution 2]
– [Insert Contribution 3]Throughout the past few years, the work environment has gotten much more demanding. I have assumed an increased amount of responsibilities to meet the growing demands of projects and ensured delivering results beyond expectations.

Also, it has come to my attention that people with skills, experience, and position same as mine on an average are paid [insert amount] annually, which is [Insert amount] more than what I am currently earning. Therefore, I am writing to request a meeting with you to review my salary.

The increased responsibilities have helped me grow and evolve as a professional for which I am grateful. I believe a matching compensation structure that matches with good for my profile and will further motivate me to continue doing an excellent job.

I would appreciate the opportunity to meet with you to discuss a salary raise. I look forward to hearing from you.

[Insert Your Name]

Also Read : Some Basics of Writing a Professional Email

Asking for a pay raise systematically will help you gather your thoughts on the subject and set the base for having a fruitful discussion with the boss. For that to happen, drafting a proper letter requesting for salary increment is the first step.

Hope that following the tips shared above and taking ideas from the sample letter will help you.

All the best!

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Categories: Career Advice

About Megha Raizada

Megha Raizada is a professional writer with a keen interest in the global job market. She loves to keep a track of everything interesting happening around the globe. When not writing or browsing the Internet, you will find her creating furniture out of used tires.

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