How to Write a Request Letter for Salary Increment?

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Most people at some point in their lives have thought about asking for a salary raise. This is especially true for those professionals who have faced and survived blunts of a recession in the industries they are or were associated with earlier. When a recession hits an industry, it leaves a lot of people without employment or forces them to change their work profiles. It also affects the salary and compensation packages of the professionals. If things are stable, there is no harm in asking for salary raise. However, there are very few who people know how to ask for a raise the correct way.

Simply going to the boss and saying that you feel underpaid and want a raise won’t help. It is always a good idea to initiate the conversation by first writing an email regarding the same to your boss. To help you write a great request letter for salary increment, outlined below are a few tips on how to ask your boss for the salary raise you deserve:


1. Start off on a positive note

The first 2-3 lines of your letter should express how much you have enjoyed working on the project/department/with the team. Also, how much learning you have had over the period of time. Starting you letter on a positive note is a sure shot way of grabbing the attention of your boss.


2. State the reason

Next, state the reason for writing the letter which in this case would be you expecting a raise in the salary. However, simply saying that you deserve a raise won’t take you anywhere. Showing the boss your own value and the contribution you have been making to the organization is equally important. Also, you can state the increased number of responsibilities that you have assumed since the last salary raise happened.


3. Present some facts

While writing a salary increment request letter, back your reasons with facts. Facts could include your boss’s earlier hints/promises for giving you a raise. It could also be the high cost of living of the city, place, the area of your workplace and residence. Or, you can also present facts supporting how people with your skills, experience, and work responsibilities within the industry are being paid more than what you are getting. Information such as the cost of living index and the salary index is easily available online.


4. Talk about the amount

Be specific about the amount you are looking forward to. You can give your boss a range so that s/he has an idea about your expectations and see what can be done from his/her end.


5. End on a positive note

Finally, end your salary increment letter on a positive note by letting the boss know that willing to negotiate. Do not make the mistake of threatening to leave the job under any circumstances as it will do you no good. Wait for what your boss’s response and in the meanwhile prepare yourself for the face-to-face meeting. If things work out for the both of you after the discussion, great. If not, then you can think of another alternative such as looking for a new job.


A Sample of a Salary Increment Request Letter


To – [Your Boss’s Name]

[Workplace Address]


[Your Boss’s Email Address]

Dear Mr. / Ms. [Boss],

I have greatly enjoyed working at [Company Name] for the past [Insert No. of Years] years. In these years, I have become an integral member of the [Insert team name] team, and have contributed to the success of the team/department/project in a lot of ways. For example,

– [Insert Contribution 1]

– [Insert Contribution 2]

– [Insert Contribution 3]

Over the period of the past few years, the work environment has gotten much more demanding. I have assumed increased amount responsibilities to meet the growing demands of projects and ensured delivering results beyond expectations.

Also, it has come to my attention that people with skills, experience, and position same as mine on an average are paid [insert amount] annually, which is [Insert amount] more than what I am currently earning. Therefore, I am writing to request a meeting with you to review my salary.

The increased responsibilities have helped me grow and evolve as a professional for which I am grateful. I believe a matching compensation structure that matches with good for my profile and will further motivate me to continue doing an excellent job.

I would appreciate the opportunity to meet with you to discuss a salary raise. I look forward to hearing from you.

[Insert Your Name]

Although it might seem stressful, asking for a raise in a systematic manner will definitely help you gather your thoughts on the subject and set the base for having a fruitful discussion with the boss. For that to happen, drafting a proper letter requesting for salary increment is the first step. Hope that following the tips shared above and taking ideas from the sample letter will help you.

All the best!


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3.50 avg. rating (72% score) - 8 votes
Categories: Career Advice

About Megha Raizada

Megha Raizada is a professional writer with a keen interest in the global job market. She loves to keep a track of everything interesting happening around the globe. When not writing or browsing the Internet, you will find her creating furniture out of used tires.

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