Sample Resignation Letter – Format & Key Components

Resignation Letter Format

Thinking of resigning from your current job? Once you know that it is the time to leave your job and have a good offer in your hand, the next most important thing is to write your resignation letter. Those working in Dubai or other Emirates must be aware that serving a notice period is required under the UAE labor law, hence writing a resignation mail is quite important. Moreover, a well-written professional resignation letter can help you end things on good terms with your employer.

You may be tempted to get a few things off your chest about how much you hated working for the company/boss, but it will be in your best interest to refrain yourself from doing that. Burning bridges with the current employer is not a good idea, as you never know what the future holds and when you have to meet again. Also, do not forget that making a good impression in front of your prospective employer may require a great letter of recommendation written for you by your previous employer. That is one more reason for ending things amicably.

To ensure that you sound every bit thoughtful, respectful, and cooperative while putting down your papers, here is a list of the key components that should be included while writing a resignation letter. Before we get to the three most crucial components for concocting the best resignation letter format, let us look at some basic yet equally important components that must be included:

Resignation Format Key Pointers

* The Basics of a Resignation Letter Format
* Key Components of a Professional Resignation Letter Format
* What a Professional Resignation Letter Format Looks Like?
 

The Basics of a Resignation Letter Format

Wondering how to write a resignation letter? Start your letter with these basic components:

✓ Your Full Name
✓ Your Current Mailing Address
✓ Your Contact Details
✓ The date on which the letter was written
✓ Receiver’s Full Name
✓ Receiver’s Designation
✓ Company Name
✓ Company Address

These components are basic and self-explanatory, yet crucial for writing a professional resignation letter.

Example –

[Your Full Name]
[Your Current Mailing Address]
[Your Contact Details]
[Date on which the letter is being written]
[Your Manager’s Name]
[Your Manager’s Position]
[Your Company’s Name]
[Your Company’s Address]

Also Read: Some Basics of Writing a Professional Email
 

Key Components of a Professional Resignation Letter Format

Now that you are done with the basics, here are the three most crucial components you need to take care of for writing the best resignation letter:
 

1. The Introduction

Do not waste time beating around the bush or thinking of a creative way of sharing the news. Start your resignation mail with a proper salutation. Next, it should state the position you are resigning from and the date of your last working day. You must have already had a face-to-face discussion with the manager regarding your decision of leaving the company and explained your reasons for doing the same. So, there is no need to describe the reasons again in your resignation letter.

Example –

Dear [Manager’s Name],

I am writing to formally notify you that I am resigning from my position as [Your Job Title] with [Your Company Name]. My last working day will be [Date] as per the terms mentioned in my employment contract.

 

2. The Gratitude

It is always a good idea to thank your manager/company for the opportunities they had offered you. Try to make your letter more personalized by describing some of the tasks/projects you have enjoyed doing and the key things you have learned on the job. Even if you are thrilled to leave the company, expressing gratitude is one of the most important components of a resignation letter format. Remember, you might need your manager for writing a reference letter for you later, and parting ways on a good note will only help you.

Example –

I would like to express my gratitude to you and the company for making my tenure at [Company Name] a truly pleasurable one. I have enjoyed [include some job responsibilities that you enjoyed working on], and have learned [include a few things you have learned at the job]. My learnings here have helped me grow as a professional and will always guide me throughout my career.

 

3. The Handover

Last but not least; state your willingness to make the transition easier in your resignation letter. Here again, there is no need to get into the details and do not promise anything you think you won’t be able to deliver. Just write a few simple lines stating that you will do your best to complete your pending tasks and handover your duties to the team member or new hiree who will take over your job after you leave.

Example –

Over the next [notice period – weeks/months], I will do everything possible to wrap up my duties and train other team members to ensure a smooth and seamless transition. Please let me know if there is anything else I can do to assist you during the transition.

 
 

What a Professional Resignation Letter Format Looks Like?

Here is an example of a short resignation letter you can refer to:

[Your Full Name]

[Your Current Mailing Address]

[Your Contact Details]

[Date on which the letter is being written]

[Your Manager’s Name]

[Your Manager’s Position]

[Your Company’s Name]

[Your Company’s Address]

 
Dear [Manager’s Name],

I am writing to formally notify you that I am resigning from my position as [Your Job Title] with [Your Company Name]. My last working day will be [Date] as per the terms mentioned in my employment contract.

I would like to express my gratitude to you and the company for making my tenure at [Company Name] a truly pleasurable one. I have enjoyed [include some job responsibilities that you enjoyed working on], and have learned [include a few things you have learned at the job]. My learnings here have helped me grow as a professional and will always guide me throughout my career.

Over the next [notice period – weeks/months], I will do everything possible to wrap up my duties and train other team members to ensure a smooth and seamless transition. Please let me know if there is anything else I can do to assist you during the transition.

I wish you and the company all the best. Hope to stay in touch in the future.

Thank you.

Yours sincerely,

——————— [Your Signature]

[Your Name]

 

 
 

Your resignation mail must convey the following:

1.) The effective date of your resignation, job title, company name, and last working day.

2.) 2-3 lines about your overall experience and the positive aspects of working with the current company/employer.

3.) Your willingness to help your employer completely while handing over your work.

You can tweak the resignation letter format shared above and customize it as per your requirements. Following this format will help you leave your current organization on a good note.

Hope this helps and all the best!

*Image Source: Freedomz / Shutterstock.com

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Categories: CV Writing

About Megha Raizada

Megha Raizada is a professional writer with a keen interest in the global job market. She loves to keep a track of everything interesting happening around the globe. When not writing or browsing the Internet, you will find her creating furniture out of used tires.

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