When freshers enter the workforce, they experience many ‘firsts’ such as the first day at the first job, first paycheck, first annual appraisal, first time resigning from the job, etc. One of the toughest things that professionals find is to write a job resignation letter for the first time. Everybody wants to be remembered in a positive light even after resigning from the job. For that to happen, it is important to leave on a positive note and your resignation letter can help you a great deal in doing so. However, young professionals struggle with the question ‘how to write an impeccable resignation letter?’
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Are you facing a similar dilemma wondering what to write in your resignation letter? Outlined below are some quick, simple, and effective tips on writing a professional resignation letter:
1. Choose How You Will Deliver the Letter
You may choose to present a hard copy or email your resignation letter. However, it is better to tell the manager about your decision to resign in person first so that your resignation letter/ email does not come as a shock to him/her.
2. Mention the Dates, Clearly
It is important to mention the date of your resignation as well as the last day of working clearly avoid any last minute confusion.
3. Be Vague About Your Reasons for Quitting
Your reason for quitting can be personal or it could be that a better opportunity has come. You can explain how it is time to move or explain your reason for accepting a different job. However, refrain from giving too many details. Most importantly, do not consider resignation letter as an opportunity to vent out grievances. It is never a good idea to part ways from your current organization on a bad note so avoid burning bridges.
4. Appreciate and Praise
Do not forget to express your gratitude to your manager as well as the organization for all the opportunities given to you. Appreciate the things you learned on the job and express your thanks for the many experiences you gained during your tenure.
5. Offer Help during the Transition
Show your willingness to help the person replacing you by offering to assist in the transition process. Handing over your responsibilities and taking time to explain the work to a new person is a huge great not just for your manager but also for the organization. It also shows how responsible a professional you are.
Here is a simple and short resignation letter sample for your reference:
Your City, State, Post Code
Your Phone Number
Your Email (Optional)
Address City, State, Post Code
This is to inform you that I am officially resigning from my position as [your designation] for the [organization Name], effective [date on which you are sending the resignation letter]. I have decided to pursue further education [or mention some other reason without giving too many details]. My last day of working will be [insert as per your employment contract].
Thank you for the opportunity to learn [mention some skills you learned on the job] and to contribute to the team. I am grateful for the experiences I have gained and for your support.
I would be glad to help with the transition. Please do not hesitate to reach out to me.
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