How to Write an Effective Job Description?

Despite having resources available in abundance, recruitment is still a competitive industry. Hiring managers across organizations want to hire the best candidates for crucial job roles. However, the first step needed in this direction is to craft a compelling, easy-to-understand, and an effective job description. A properly written job description has the power to attract the best talent to an organization.

In this article, we will talk about some simple yet effective tips to help hiring managers write perfect job descriptions for their vacant job positions. Read away.

 

Tips For Writing A Perfect Job Description

 

1. Give A Strong Job Title:

Job title is the first thing that catches the attention of the job seekers. Therefore, hiring managers should give strong titles to their specific job requirements. A few things they can do to get the job titles right are–

– Keeping the title short, crisp, and self-explanatory so that it talks directly to the relevant candidates and gets them to apply.

– Avoiding the use of company’s internal lingo to eliminate the possibility of confusion regarding the job in the minds of the candidates.

– Evaluating different job titles used by other hiring managers for similar jobs before picking the best title.

– Making sure the title is generic so that candidates can compare it with similar jobs at other companies.

 

2. Explain The Responsibilities Briefly:

Hiring managers should include a short and to-the-point job description that gives an overview of the job responsibilities. They should back this information with a bullet list of essential job responsibilities and duties to give a fair idea to the candidate. Also, it is important to frame the job description in a language/tone that matches with the company culture. For example, startups with a casual work culture should include certain words that evoke the same feeling in the candidate when s/he reads the job description. Doing so will help them get the relevant candidates to apply for the job.

 

3. Add Relevant Skills & Competencies:

Once the job responsibilities have been clearly defined, it is important to list down the basic skills and competencies required to perform the job. It is advisable to list both separately, as they are both quite different from each other. Skills are specific learned activities a candidate can perform and can vary widely in terms of the degree of complexity. For example, making effective presentations is a skill one acquires over the years.

Competencies, on the other hand, are the traits or attributes a candidate is expected to possess/display to perform the role perfectly. For example, being a strong communicator is an innate characteristic displayed by a professional.

 

4. Include Compensation & Benefits:

Salary and information about other compensation benefits play a crucial role in helping the candidates shortlist job vacancies. Including CTC information in the job description will make sure that only those who fall under the acceptable salary bracket apply for the job. Also, it is one of the ways in which hiring managers can sell their vacant job positions to the candidates. However, they must ensure that the salary and other compensation benefits they are offering are genuine, fair and match the industry standards.

 

5. Talk About The Workplace Environment:

Work environment is one of the important factors candidates consider before joining an organization. Most job seekers turn to resources such as forums or employee reviews to gather as much information as they can about the culture of the company they are interested in working with. So, hiring managers must find a way to showcase what makes their company a great place to work. For example, mention any HR-related awards won by the organization or share employee testimonials.

 

Basic Template of a Job Description

Here’s a simple template one can follow while writing a job description:

To:—–

[Job Title] – A concise and self-explanatory job description.

 

[Job Brief] – A short and crisp overview of the job responsibilities.

 

[Responsibilities] – List of job responsibilities.

– [Job Responsibility 1]

– [Job Responsibility 2]

– [Job Responsibility 3]

– [Job Responsibility 4]

– [Job Responsibility 5]

 

[Skills] – Important skills a candidate must possess. This can also include expected educational qualification and the desired number of work experience.

– [Skill 1]

– [Skill2]

– [Skill 3]

 

[Competencies] – Traits desirable in a candidate.

– [Competency 1]

– [Competency 2]

– [Competency 3]

 

[CTC and Additional Benefits] – Salary the company is willing to pay for the position along with certain benefits to attract the candidates.

 

[Working With Us] – A link to the video on how it is like to work with the company or employee testimonials shared by existing and ex-employees.

Interested candidates can apply by sending across their CVs along with a cover letter explaining what makes you fit for the job.

 

Here are a few examples of job descriptions:

Accounts Assistant Job Description Sample

Sales Executive Job Description Sample

Teacher Assistant Job Description
 

When hiring managers have a clear idea of exactly what kind of candidate they are looking for, writing job specifications becomes easy. At the same, a good job description also acts as the basis against which different candidates can be evaluated. Following the tips shared in this article will definitely help the hiring managers write winning job descriptions.

 

Image Source: Pixabay.com

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Categories: Management

About Megha Raizada

Megha Raizada is a professional writer with a keen interest in the global job market. She loves to keep a track of everything interesting happening around the globe. When not writing or browsing the Internet, you will find her creating furniture out of used tires.

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