Creative Fragrance Coordinator

Givaudan

Your main responsibilities will include:

• Support the development team to organize their trips and meetings, register their professional expenses, buy their equipment
• Manage the administrative support when new people are joining the team: equipment (PC, Phone, books, pencils) and IT accesses (Gaia, HR SAP)
• Manage the new team member's integration program, including key people meetings and tools and processes trainings
• Manage and share the weekly team presence documents, including anticipated holidays planning
• Order all needed equipment and services through dedicated tool (Chili) and follow up with suppliers
• Follow up the laboratory supply stock and coordinate with purchasing the needed replenishment

Management Support:

• Budgets registration and follow up through the year
• Cross-functional meeting/events and training organisation

Assistance to external visitors (internal and clients):

• Provide invitation letters when needed
• Make the link with travel department and agency for hotel, taxi
• Book meeting rooms and food
• Book restaurants when needed in the evenings
• Organize agenda when several people meeting are needed (for internal visitors)