Director of Administration PROCAPITA MANAGEMENT CONSULTING DUBAI BRANCH

Position Overview:

We are seeking a highly experienced and dynamic Director – Administration with 10-15 years of experience to lead and oversee all administrative, legal coordination, and governmental affairs functions within the organization. The ideal candidate will possess a deep understanding of UAE laws, regulations, and documentation processes, and have a proven track record of managing administrative operations across multiple industries within the UAE.

Key Responsibilities:

• Oversee and manage the overall administrative functions of the organization, ensuring efficient and compliant operations.
• Liaise with UAE government departments, free zones, and ministries for legal documentation, licensing, and compliance requirements.
• Supervise the preparation, review, and submission of all legal and regulatory documents in line with UAE laws.
• Coordinate with legal counsel and internal departments to ensure timely renewal of trade licenses, visas, permits, and other statutory requirements.
• Lead administrative support functions including office management, procurement, facility management, and company secretarial matters.
• Develop and implement administrative policies, procedures, and internal controls to streamline operations and ensure compliance.
• Manage and mentor administrative staff, fostering a culture of accountability and excellence.
• Support the executive management team in strategic planning, business setup, and expansion within the UAE.
• Maintain effective communication with external stakeholders including government officials, PROs, consultants, and legal advisors.
• Ensure confidentiality and proper handling of sensitive company documents and information.

Qualifications and Experience:

• Bachelor’s degree in Business Administration, Law, Management, or a related field (Master’s degree preferred).
• 10–15 years of progressive administrative and coordination experience within the UAE, including legal documentation and government liaison.
• Proven experience working across multiple industries (e.g., construction, services, real estate, etc.).
• In-depth knowledge of UAE labor law, commercial regulations, and government procedures.
• Strong leadership, interpersonal, and communication skills.
• Excellent command of English & Arabic proficiency is an advantage.
• Strong organizational and problem-solving abilities with attention to detail.

Personal Attributes:

• Strategic thinker with hands-on execution ability.
• High level of integrity, professionalism, and discretion.
• Ability to handle multiple priorities in a fast-paced environment.
• Results-oriented with a proactive and solution-driven mindset.