Document Controller

Client of Five Continents Technical and Industrial Services

Employer Active

Posted 11 hrs ago

Experience

6 - 8 Years

Job Location

Abu Dhabi - United Arab Emirates

Education

Any Graduation

Nationality

Any Nationality

Gender

Not Mentioned

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

Rules and Responsibilities but not limited to

  • Plan, organize, classify, and maintain the electronic (Livelink space) and controlled hard copies of technical documents and drawings for the Plant as per the set procedures.
  • Maintain different types of documents updated in a timely manner for easy reference and retrieval.
  • Register the ongoing projects on the master documentation index to maintain an updated record for easy tracking.
  • Distribute the documents to their proper locations timely to avoid delays in taking actions.
  • Maintain the technical documents properly archived and ensure the control of their outgoing to end users.
  • Assist in verifying the projects submissions to ensure that the required documentations are met as per the Company s standards. Inform the concerned parties about any discrepancy.
  • Conduct periodic health check on the electronic and physical files to ensure the documents accuracy and robust filing processes.
  • Plan and arrange for the disposal of superseded technical documents as per the Company s procedures.
  • Prepare the relevant reports to enable decision making.
  • Provide periodic awareness to end users on the use of Livelink to be familiarized with accessing and retrieving the documents.
  • Review and update the existing procedures related to document controlling to contribute to improving the efficiency of the documentation processes.
  • Implement and comply with all relevant functional policies, processes, systems, standards, procedures, to accomplish operational objectives.

Desired Candidate Profile

Minimum Requirements

  • Bachelor s degree in any discipline or experienced-based equivalent qualification.
  • Good experience in administration assistance, data entry and support role within a large industrial organization, preferably in the oil & Gas industry
  • Good knowledge office management systems and procedures
  • Effective communication verbal and writing skills.
  • Strong working background working in computerized environment, specifically computerized maintenance management system (CMMS) experience required such as but not limited to SAP and Maximo.
  • Knowledge of HSE procedures & practices.
  • Skills related to Planning and organising, scheduling and co-ordinating, checking, examining, and recording.
  • Strong working background in documentation services.
  • Experience in technical report writing.
  • Time management skills.
  • Planning, organising, scheduling, co-ordinating, checking, examining, and recording.

Company Industry

  • Oil & Gas
  • Petroleum

Department / Functional Area

  • Administration

Keywords

  • Document Controller

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Client of Five Continents Technical and Industrial Services

https://5-cont.com/jobs/jobdetails/7814