Document Controller DUNCAN AND ROSS MANAGEMENT CONSULTANCIES

JOB DESCRIPTION:

Document Control System Management

• Establish and maintain a centralized document control system for all project documentation.
• Develop, implement, and continually improve document control procedures and workflows.

Document Management

• Receive, log, track, and distribute incoming and outgoing project documents to relevant stakeholders.
• Ensure proper document version control, naming conventions, and metadata accuracy.

Organizing & Filing

• Organize and categorize documents in a systematic and accessible manner.
• Create and maintain both electronic and physical filing systems that ensure easy retrieval and long-term storage.

Quality Assurance

• Conduct regular quality checks to ensure document accuracy, completeness, and compliance.
• Coordinate with project teams to resolve document inconsistencies or errors.

Access Control

• Manage access permissions and ensure only authorized personnel can retrieve or modify documents.
• Monitor documents, access history and maintain security and confidentiality standards.

Collaboration with Project Teams

• Collaborate with project managers, engineers, and stakeholders to understand document requirements.
• Facilitate efficient communication and document flow between internal teams and external parties.

Document Retrieval & Support

• Ensure timely retrieval documents for project teams, audits, or external reviews.
• Maintain an efficient and traceable document retrieval process.

Training & User Support

• Provide training to team members on document control systems, processes, and best practices.
• Offer ongoing support for document-related issues and system usage.