Document Controller

Parsons Corporation

Parsons is looking for an amazingly talented Document Controller to join our team! In this role you will get to cspan>oordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. /span>

What You'll Be Doing:

• Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.

• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.

• Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.

• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.

• Enters data and produces reports using other standard office automation or department-specific computer applications.

• Initiates and replies to routine correspondence related to area of responsibility.

• Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services.

• Responds to changing technology environment and participates in decision making activities relating to customers needs.

• Provides assistance to users in capturing and locating electronic information.

• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.

• Expedites review, signature approval, and release of supplier and internally produced documents.

• Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout.

• Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.

• Assists junior document control staff to ensure effective implementation of project-specific procedures.

• Serves as liaison between support group, home office and field personnel.

• Interfaces with groups inside and outside the organization.

• Delegates and directs the work activities of project document control team.

• Performs other duties commensurate with functional level and responsibilities.

What Required Skills You'll Bring:

• Bachelor Degree or diploma in related field

• Minimum 6 years of relevant work experience, including 3+ years of prior document control experience.

• Must come from a construction or infrastructure background

• Ensuring confidential information and documents are managed with complete discretion.

• Acts with urgency when managing communications and completing tasks, making sure that everyone is aware of updated information on time.

• Handling and Managing Project Documents, Policies and Procedures

• Strong organizational and time management skills

• Strategic Planning and Scheduling Skills

• Effective Communication Skills

• Working Knowledge of Electronic Document Management Systems

• Ability in Photo, Video Editing, Presentations and Digital Marketing.

What Desired Skills You'll Bring:

• Demonstrated experience and demonstrated proficiency to perform Information Officer duties using general guidelines for desired product(s).

• Demonstrated experience in gathering information to synthesize functional needs.

• Expertise in EPFM, ACONEX and any other EDMS.